Senior Facilities Manager

• The Facilities Manager is responsible for establishing policies and work procedures for the technical functions on the assigned site and to ensure good corporate governance is maintained
  
• Assume overall accountability for the planning scheduling monitoring and executing all maintenance related aspects building information management systems planned inspections and auditing of buildings on the campus
  
• Be accountable for the management of the operational activities of the various disciplines including but not limited to staff management financial management and budgeting as well as any other related management issues
  

• Professionally and effectively and in accordance with specific policies and procedures administer and manage the facilities management services on campus in respect of:
  
• Processing of internal & external written and telephonic communications.
  
• Formulation of monthly Technical Services reports task briefs and expenditure applications.
  
• Daily efficiency of the help desk.
  
• Effectively utilize manage and control computer software programs essential for the professional management of building assets repairs and maintenance operating costs
  
• Professional and efficient utilization of internal & external human resources by:
  
• Monitoring evaluation and appraisal of internal (direct) and external (indirect) human resource work performance
  
• Evaluation of recommendations in respect of Approved Contractors list
  
• Attendance and full participation in the following:
  
• Property Management meetings
  
• Development Project meetings
  
• Service Provider liaison meetings
  
• Internal and external training courses & seminars
  
• Services Management Meetings
  
• Professional and efficient application of human resource and industrial relations procedures and principles
  
• Implementation and utilization of Company Policies and Procedures Technical Specifications and Terms and Conditions of Contract documentation
  
• Procurement implement and manage the procurement process.
  
• Co-ordinate and manage the auditing process.
  
• Control and manage documentation handover for New Developments / upgrades.
  
• Manage document and record all electrical compliance Certificates for the respective buildings and file all original certificates
  

• Professional efficient and accurate formulation management and control of financial budgets and budget expenditure in accordance with Policies & Procedures in respect of:
  
• Annual building asset Repairs & Maintenance budgets.
  
• Annual evaluation and updating of planned maintenance budgets.
  
• Planning controlling and management of approved budgets in respect of:
  
• Repairs & maintenance budget and expenditures
  
• Planned maintenance budgets
  
• Facilities Management cost allocation and recovery and budgeting
  
• Order and invoice expediting approval & ongoing communication
  
• Accurate evaluation & adjudication of Tenders/Quotations.
  
• Application of Expenditure & Authority Limits Procedures and Policies
  

• Effective management & control of energy and general utilities in respect of:
  
• Acquisition & approval of all energy/utility services.
  
• Logging of consumption / utilization trends follow-up and control
  
• Execution of energy audits expediting justification approval and implementation of recommendations
  
• Initiation of / participation in Energy Audit Projects and implementation of Energy / Green Building rating systems
  

• Effective management & control of risks in respect of machinery plant equipment fire services and electrical reticulation as follows:
  
• Conducting of Annual Building inspections in order to among other determine Statutory compliance and asset integrity
  
• Implementation and availability of on site statutoryregisters and inspection records as required/legislated
  
• Outsourcing and controlling the management and planning of statutory required inspections and examinations
  
• Annual risk management inspections conducted on all buildings
  
• Effective reporting & follow-up on reportable incidents as defined by the Occupational Health & Safety Act.
  
• Participation in safety programs implemented
  
• Carry out annual Risk Assessment surveys and submit reports to clients
  
• Effective management control of Tenant & general public health welfare and safety through the implementation and applying the OHS Act Regulations and By-laws
  

• The provision of competent Technical Services support to all Customers in respect of:
  
• Attendance of meetings as required
  
• Effective involvement and participation in new developments revamps TIs inspections handovers etc. as requested / required by development/Property Departments
  
• Daily and timeous liaison and feedback to all Customers in respect of deficiencies scope of work service requests plant performance etc.
  
• The provision of competent Services support to all external customers and service Providers in respect of:
  
• Effective and timeous liaison with clients & follow-up action
  
• Effective & timeous liaison with Service Providers in order to ensure on and off-site query resolution and the rendering of the best service
  
• Fair and equitable utilisation of Service Providers in terms of Companys Policies and Procedures.
  
• Effective liaison with local authorities & Government Departments on and off-site
  

• In accordance with each building assets official investment strategy and the Companys minimum benchmarks maintain buildings efficiently effectively and financially optimally in respect of:
  
• All mechanical plant machinery and equipment
  
• All HT and LT electrical reticulation & related equipment and machinery
  
• All aspects of civil & structural elements of the building asset fabric
  
• All electronic security access & fire control systems and associated plant machinery and equipment
  
• All garden reticulation equipment & associated plant and machinery
  
• All lifting equipment lifts escalators & passenger conveyors and associated electrical reticulation plant machinery and equipment
  
• Conduct annual building condition audits on all triple-Net buildings in the portfolio
  
• Carry out building due diligence surveys for internal and external clients
  

Requirements

• The candidate must be electrically competent:
  
• Minimum qualification: Red Seal Electrician N4-N6 HV/MV Generator Training.
  
• Recommended: Electrical Engineering Diploma HV/MV Authorisation
  
• Minimum of 10 years experience in the Facilities or Property industry
  
• Be an Accredited Facilities Professional registered with Safma