• Coordinates and supports departments operational and administrative tasks for parkwide community and volunteer programs. Works closely with Director of CSE and Program Managers to implement simple and efficient systems communication and workflow for short and long-term needs.
• Coordinates purchases and orders for program food and snacks program supplies office supplies volunteer and community appreciation uniforms and name tags for new staff.
• Prepares and submits invoices and codes and tracks small purchases
• Assists Program Managers with scheduling coordination and payment of various transportation modes (bus shuttle Lyft etc.) to connect community members for programs across the park.
• Performs monthly vehicle inspections of company vehicles and reports needs to Facilities and Fleet team.
• Supports maintenance and upkeep of community and volunteer program internal file management and storage systems for programs. Examples include: Sharepoint Photoshelter etc.
• Supports maintenance upkeep and inventory of program supplies.
• Assists Program Managers with timely and accurate program and survey data entry into Salesforce database and supports data reconciliation across teams systems.
• Supports regular website updates for events program pages etc.
• Supports Director of CSE to track the teams training needs.
• Assists with basic creation and printing of program materials such as flyers brochures translated materials etc. and purchasing materials. Some examples include creating flyers for programs through Canva printing flyers or ordering large printing orders through FedEx or similar printing shop.
• Works closely with Intern Supervisors and Volunteer and Internship team staff to ensure a smooth intern onboarding process.
• Works with CSE Department to plan and execute yearly staff celebrations and retreats.
• In collaboration with Department leads serves as an operations and administrative liaison for specific tasks with other Parks Conservancy teams tri-agency and One Tam partners.
• Supports and attends priority team and partner meetings team and branch annual retreats and gatherings annual office cleanup days etc.
• Attends monthly Parks Conservancy wide Operations and Administrative meeting and collaborates with other Operations Managers across Community & Youth Branch and organization to ensure consistent practices and systems are in place

• Supports community and volunteer programs on a need-basis only and assists staff with planning and coordination. This includes loading and unloading supplies in a vehicle program set-up coordination of food and refreshments audiovisual needs etc.

• Works closely with team to ensure a safe office and work environment
• Supports a team culture that strengthens and deepens Parks Conservancys community agreements values and strategic vision
• Supports team engagement in new learnings (i.e. workshops conferences) and coordinates with Director to share highlights with staff.

Knowledge Skills and Abilities:

• Excited and passionate about coordinating and supporting operational and administrative needs of program and field staff.
• One year of operations and administration experience preferred.
• Works with high attention to detail thoroughness and timeliness. Maintains organizational systems and works collaboratively to improve workflows.
• Ability to support operational and administrative needs of a few different programs and initiatives with varied timelines and goals. Responds promptly and effectively to requests for service and assistance.
• Ability to stay flexible and adaptable and can comfortably shift priorities as the team and community needs change and evolve.
• Initiates and maintains regular communication with team internal and external partners and supervisor.
• Ability to work independently and in a team setting.
• Is proactive and completes work in a timely manner; strives to increase efficiency
• Ability to build effective working relationships with a variety of people inclusive of different backgrounds ethnicities genders sexualities ages and viewpoints. Considers and responds appropriately to the needs and capabilities of different people. Relates effectively to others when encountering challenges.
• Ability to learn and follow financial coding practices purchasing protocols and invoice preparation requirements.
• Ability to maintain and improve simple trackers (Excel or similar) for purchases access fleet and supplies.
• Creative energetic and able to stay positive during change
• Interest and ability to create simple communication materials

• One or more years of experience in operations logistics or administrative support for programs or events (in any sector).
• Experience in public lands agencies education youth development or nonprofit program settings is a plus but not required.
• Any combination of professional volunteer or lived experience that demonstrates the knowledge skills and abilities to perform the job will be considered.
• Formal degrees are not required for this role.

• Competent in the use of Microsoft Office suite especially including Word Excel PowerPoint Teams and Digital Editing software
• Proficient in the use of Microsoft Suite including Word Excel and Sharepoint
• Experience with databases or other data systems a plus
• Experience with media audio/visual technology and video editing/production (a plus)

• Valid Drivers License and clean DMV driving record.
• Must be comfortable driving a 7-person van pass a vehicle background check and show confidence and safety during an in-house test drive. Regularly drives large and small vans.
• Due to the nature of this position we require a Live Scan fingerprint clearance.
• This position will require mandatory and job-specific trainings and workshops.

• This non-exempt position reports to the Director Community Stewardship and Engagement and works closely with staff from the larger CSE Department
• Work week will include working weekend days some holidays and some evenings

• Work is primarily in-person and the main office for this position is located at the Parks Conservancys headquarters in Fort Mason San Francisco.
  • Regularly sits at a computer station and operates electronic equipment 4-6 hours per day
  • When assisting in the field the field portion of this position is strenuous and involves walking squatting lifting and/or kneeling working in uneven terrain and in different types of outdoor weather conditions

Required Experience:

IC