Executive Assistant (C-level)

Key Details

• Position: Executive Assistant for C-Levels
• Location: Remote (Only Costa Rican or Colombian residents)
• Experience: Extensive years as Executive Assistant with C-levels
• Language: Fluent English (written and spoken)

We are seeking a highly experienced Executive Assistant (EA) to support our 3 C-Levels leaders based on the East Coast of the United States and in India. This role is structured under a nearshore model with candidates located in Latin America (Colombia or Costa Rica) and working remotely with flexibility to support EST time zone operations.

Responsibilities and Duties

• Manage calendars travel arrangements meetings and events.
• Handle emails data entry expense reports and assigned projects.
• Serve as liaison to board of directors and senior management.
• Coordinate executive outreach and external relations.
• Maintain discretion and judgment in prioritizing schedules and deliverables.
• Interact with Board of Directors and manage agendas for company visits.
• Compile data and prepare presentations spreadsheets and reports.
• Create meeting agendas take notes and draft recaps with action items.
• Simultaneously manage multiple projects and provide proactive updates.
• Organize and prioritize critical issues for efficient decision-making.

Qualifications and Skills

• Experience with Tier 1 companies and C-Levels.
• High attention to detail and exceptional organizational skills.
• Excellent written verbal and interpersonal communication skills.
• Strong proficiency in MS Office (Word Excel PowerPoint Outlook).
• Ability to maintain confidentiality and discretion.
• Ability to work independently with little to no supervision.
• Available to support executive management outside standard hours.
• Excellent English-language writing skills.

Additional Skills

• Ability to work under pressure and manage multiple projects.
• Strong presentation and change management experience.
• Hands-on approach to project management.
• Excellent communicator with humility.
• Highly organized with strong attention to detail.
• Adaptable to new challenges.
• Positive attitude and willingness to grow within the company.
• Strong negotiation and influencing skills.

Offer details

• Indefinite-term employment contract under payroll with all legal benefits.
• 100% employer-covered health insurance
• Referral bonus program for successful candidate recommendations.
• Access to company-sponsored events certifications and training programs.
• Encora-provided laptop and all required work equipment.
• Fully remote work opportunity.
• Birthday day off.
• Work From Anywhere (WFA) policy: Up to 20 days per year from any location.

About Encora

Encora is a global company that offers Software and Digital Engineering solutions. Our practices include Cloud Services Product Engineering & Application Modernization Data & Analytics Digital Experience & Design Services DevSecOps Cybersecurity Quality Engineering AI & LLM Engineering among others.

At Encora we hire professionals based solely on their skills and do not discriminate based on age disability religion gender sexual orientation socioeconomic status or nationality.

Required Experience:

IC