Real Estate Virtual Executive Assistant

**HYPR Service** is a premier recruitment agency dedicated to connecting exceptional talent with outstanding opportunities in the United States. We specialize in identifying and placing top-tier professionals across various industries ensuring our clients receive the best candidates to meet their business needs. HYPR Service excels in bridging cultural and professional gaps facilitating seamless transitions and fostering long-term success for both candidates and employers.

• Job Title: Real Estate - Virtual Executive Assistant (100% Work From Home)
• Location: Remote LATAM and Caribbean
• Position Type: Full-time
• Salary: $1200 - $1500 USD/month
• Schedule: US Business Hours (EST CST MST PST) based on clients location

Job Description

We are seeking a highly skilled and proactive Real Estate Virtual Executive Assistant to support our clients team in managing and streamlining daily operations. The ideal candidate is detail-oriented organized and experienced in the real estate industry with a proven ability to handle administrative tasks and executive support in a fast-paced environment.

This role requires excellent communication skills the ability to multitask and a commitment to maintaining confidentiality while delivering top-notch assistance.

Key Responsibilities

• Executive Support:
  • Manage calendars schedule meetings and coordinate appointments.
  • Organize travel arrangements and prepare itineraries.
  • Act as a liaison between executives clients and team members.
• Administrative Tasks:
  • Handle email correspondence and prioritize messages for executives.
  • Prepare reports presentations and documents as needed.
  • Organize and maintain digital files and records.
• Real Estate Support:
  • Manage CRM systems and maintain up-to-date client and property data.
  • Prepare contracts offers and agreements for review and signature.
  • Coordinate property listings advertisements and marketing materials.
  • Conduct research on property titles market trends and local regulations.
• Communication:
  • Respond to inquiries from clients buyers and sellers.
  • Schedule property showings walkthroughs and inspections.
  • Follow up with clients and stakeholders to ensure smooth transactions.
• Project Management:
  • Track and update Key Performance Indicators (KPIs) and project timelines.
  • Assist in managing real estate transactions and ensuring compliance with deadlines.
  • Support executives in implementing strategies and achieving company goals.

Qualifications

• Experience:
  • 2 years of experience as an Executive Assistant preferably in real estate.
  • Proficient in managing CRM systems and project management tools (e.g. ASANA or GHL).
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Tech-savvy with proficiency in Microsoft Office Suite and Google Workspace.
  • Ability to prioritize tasks and work independently in a remote setting.
• Education:
  • Bachelors degree in Business Administration Real Estate or related field (preferred but not required).

Preferred Qualifications

• Familiarity with real estate processes terminology and contracts.
• Experience managing social media platforms and creating marketing campaigns.
• Bilingual in English and Spanish (preferred).