Administrative Professional (Utilities Billing Clerk)

Syracuse, NY - USA

Hourly Salary: USD 20 - 32

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Title: Administrative Professional I or II (Part-time Utilities Billing Clerk)

Department: Administration

Reports To: Utilities Billing Supervisor

Status: Part-Time Non-Exempt (Hourly)

Starting Wage: Depending on Qualifications

Administrative Professional I $20.49 - $27.35

Administrative Professional II $22.54 - $32.35

Close Date: December 1 2025

Hours: 25 hours per week; Monday Wednesday & Friday 9:00 am - 5:00 pm (work schedule may be flexible)

Position Summary:

This position is responsible for providing customer service to City residents update utility accounts or disconnect accounts; collect utility and building permit payments. Answer questions in person and on the phone and direct calls where needed; perform administrative support duties for the Utility Department.

Essential Duties and Responsibilities:

Balance utility and court drawer; take payments for utility bills and court fines;
Answer questions and telephones according to established guidelines;
Direct calls and visitors to appropriate source;
Independently respond to letters and general correspondence of a routine nature;
Conduct investigations determine facts report findings and adjust billings;
Perform water sewer and storm water service fee calculations abatements and rate adjustments;
Explain rate structures on all billings;
Inform customers of investigations and decisions verbally and/or in writing;
Provide information to the public and other agencies regarding the divisions operations services policies and procedures;
Input and update customer account information daily by data entry; disconnect services maintain address changes;
Input completed work order and water leak forms and send letters;
Maintain a productive working environment which includes but is not limited to a spirit of cooperation with co-workers peers and the public;
Perform other duties as assigned by the Utilities Billing Supervisor.

Required Knowledge Skills and Abilities:

Knowledge of secretarial and office practices and procedures
Knowledge of business English usages spelling grammar and punctuation
Skilled in handling multiple projects with many interruptions
Skilled in prioritizing and organizing workload to meet deadlines
Ability to communicate effectively both orally and in writing
Ability to complete reports and answer questions from reports
Ability to read understand interpret and explain rules and regulations
Ability to deal with face-to-face customer negotiation and conflict in a positive manner

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job the employee is frequently required to sit talk hear use hands to finger handle or feel. Duties require sufficient mobility to work in a typical office setting and use standard office equipment; sustained posture in a seated position for prolonged periods of time. The employee is occasionally required to stand walk reach with hands and arms and climb or balance. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 25 pounds. Specific vision requirements for this position include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this job the employee is frequently exposed to moderately quiet in-office settings.

Minimum Qualifications

For every 2 years of formal relevant education 1 year of experience will be credited toward experience.

Administrative Professional I

High School Diploma or GED and
One to Four (1-4) years of professional secretarial/ clerical experience or
An equivalent combination of education and experience.
Working knowledge of Microsoft Office Products - Word Excel and Outlook

Administration Professional II

High School Diploma or GED and
More than four (4) years of relevant professional secretarial/ clerical experience; or
An equivalent combination of education and experience.
Working knowledge of Microsoft Office Products - Word Excel and Outlook

Preferred Qualifications

1 year experience in local government
Bachelors Degree or higher in a relevant field
Notary Public Certification
Microsoft Office Specialist Associate Certification

Application Instructions:

Qualified applicants must complete a Syracuse City employment application online at . If you do not have access to a computer or if your needing further information regarding the position or needing assistance due to a disability please contact Shauna Greer at

Required Experience:

Unclear Seniority

Job Title: Administrative Professional I or II (Part-time Utilities Billing Clerk)Department: AdministrationReports To: Utilities Billing SupervisorStatus: Part-Time Non-Exempt (Hourly) Starting Wage: Depending on QualificationsAdministrative Professional I $20.49 - $27.35 Administrative Profession...