Office and Administrative Manager
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Job Location:
Phoenix, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Client
The client is a growing organization with a strong focus on operational excellence quality and customer service. They maintain a fast-paced collaborative environment and are expanding their presence in the United States. The company values reliability organization and professionalism across all internal operations and is seeking someone who can support multiple business functions with efficiency and accuracy.
Position: Office and Administrative Manager
Location: Phoenix Arizona (Hybrid)
Type: Full-time
Compensation: Competitive salary and benefits
Requirement: Must be locally based in Phoenix
Role Overview
The Office and Administrative Manager will serve as the operational backbone of the U.S. office. This role oversees day-to-day administrative HR accounting and procurement functions to ensure smooth business operations. From payroll processing and invoicing to inventory coordination and office support this position is ideal for a detail-oriented professional who thrives in a multifaceted environment and enjoys being the primary point of contact for internal needs.
Responsibilities
Administrative & Office Management
Manage daily office operations and maintain a professional organized work environment
Oversee office supplies equipment and vendor relationships
Coordinate meetings schedules travel and company events
Serve as the main point of contact for office-related inquiries
Human Resources Support
Process payroll accurately and on time
Maintain employee records and HR documentation
Assist with onboarding and offboarding
Support HR compliance and policy implementation
Address employee questions related to HR matters
Accounting & Invoicing
Process accounts payable and receivable
Prepare and track customer invoices
Reconcile financial transactions and maintain accurate records
Coordinate with external accounting support as needed
Procurement & Inventory Management
Purchase supplies equipment and materials
Monitor inventory levels and communicate with suppliers
Track orders deliveries and maintain purchasing records
Identify cost-efficient alternatives and vendor improvements
Required Qualifications
Minimum 3 years of experience in office administration operations or a similar multifunctional role
Experience processing payroll and handling HR administrative tasks
Proficiency with accounting or payroll software and Microsoft Office Suite
Experience with invoicing accounts payable/receivable or bookkeeping
Strong organizational skills with the ability to manage multiple priorities
High attention to detail and accuracy
Preferred Qualifications
Experience in inventory management or procurement
Familiarity with QuickBooks or similar platforms
Background supporting small businesses or operational teams
Knowledge of HR compliance or employment regulations
Experience in technical manufacturing or distribution environments
What Youll Bring
Self-starter mentality and ability to take ownership of responsibilities
Strong problem-solving skills and resourcefulness
Clear and professional communication skills
Ability to maintain confidentiality of sensitive financial and HR information
Adaptability and flexibility within a dynamic environment
Why Join the Client
Opportunity to become a key operational support pillar for a growing U.S. organization
Varied responsibilities with no two days the same
Collaborative work culture with direct access to leadership
Hybrid work flexibility and healthy work-life balance
Ability to grow professionally as the client expands its operations
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
