Office Clerk
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Job Location:
White Plains, NY - USA
Hourly Salary:
USD 20 - 25
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
The Office Clerk is responsible for overseeing and executing all financial administrative functions including billing claims management invoicing and payment coordination. The role ensures accuracy timeliness and compliance with company policies and statutory requirements contributing to efficient financial operations and reporting.
Key Responsibilities:
1. Billing and Invoicing
Prepare issue and track customer invoices and credit notes.
Maintain accurate billing records and ensure consistency with contracts and service agreements.
Resolve billing discrepancies in coordination with internal departments and clients. Monitor accounts receivable and follow up on outstanding payments.
2. Claims Management
Process verify and record all claims and reimbursements.
Maintain documentation for audit and compliance purposes.
3 Payment and Fee Processing
Manage parent fees and parent scholarships.
Verify payment authorizations and ensure proper documentation for all disbursements.
Reconcile bank statements.
4. Reporting and Compliance
Prepare financial summaries for management.
Assist in audits and ensure compliance with financial regulations
Maintain accurate and up-to-date financial records and filing systems.
Reporting
Working in collaboration with the appropriate departments to meet license requirements.
Key Skills and Competencies:
Strong understanding of accounting principles and financial procedures.
High level of accuracy and attention to detail.
Excellent organizational and time-management skills.
Proficiency in accounting software (e.g. QuickBooks Sage Xero) and MS Office Suite (Excel Word).
Effective communication and interpersonal skills.
Ability to work independently and handle confidential information responsibly.
Qualifications and Experience:
Associate or Bachelors degree in Accounting Finance Business Administration or related field.
2-5 years of experience in clerical or administrative financial roles.
Experience in billing and claims processing is essential.
Familiarity with regulatory compliance and audit procedures preferred.
Key Performance Indicators (KPIs)
Timeliness and accuracy of billing and payroll.
Reduction in billing and claim discrepancies.
On-time processing of payments and reconciliations.
Compliance with internal and external audit requirements.
Positive internal and external stakeholder feedback.
Key Skills
- Multi-line Phone Systems
- Typing
- Data Entry
- Customer Service
- Clerical Experience
- Computer Skills
- Math
- Microsoft Word
- QuickBooks
- Office Experience
- 10 Key Calculator
- Filing
About Company
Our success is rooted in a candidate-centric & solutions-focused approach. We have delivered quality-driven staffing to companies throughout the tri-states
