Contract Analyst Purchasing & Warehouse #3839

Job Description

Mt. Diablo Unified School District

Contract Analyst

PURPOSE

The Contract Analyst drafts oversees and assures proper compliance of districtwide
contracting for public works projects independent services contracts commodities
contracts and agreements. Adherence to sound business management principles and
requirements of Federal and State laws.

SUPERVISION

Reports to: Director of Purchasing and Warehouse
Supervises: No direct reports; assists all departments and sites with contracts and
bidding processes

ESSENTIAL FUNCTIONS

• Contract Development and Administration: Prepares reviews edits and monitors contracts for professional services construction maintenance software public works and other agreements; ensures compliance with Board Policy the California Public Contract Code Education Code and other applicable local state and federal laws.
• Contract Coordination and Approval Process: Manages the full contract lifecycle from generation to execution including routing distribution amendments extensions and filing; prepares Board docket recommendations and contract documents for approval.
• Records and Compliance Management: Serves as Custodian of Records for all district contracts; develops and maintains a comprehensive contract database to track file and store documents according to legal and district requirements; audits contracts and agreements for accuracy and compliance.
• Legal and Policy Research: Conducts complex research on contract law public works requirements prevailing wage and licensing to ensure legality and conformance; provides recommendations and technical guidance to support proper execution of contracts.

• Bidding and Procurement: Prepares and coordinates Requests for Proposals (RFPs) competitive bids and public works solicitations; arranges pre-bid meetings and bid openings; evaluates bid responsiveness and contractor responsibility; drafts Board recommendations Notices of Award and Notices to Proceed; reviews change orders and other contract modifications.
• Collaboration and Communication: Communicates effectively with district administrators site staff consultants contractors vendors attorneys and other agencies to coordinate activities exchange information and resolve issues; provides excellent customer service and fosters positive relationships.
• Technical Expertise and Training: Provides guidance information and training to staff on contract procedures compliance and best practices; assists in developing and updating district contract management policies and procedures.
• Documentation and Technology: Utilizes computers and standard office software to prepare store and retrieve contract documents correspondence and reports; maintains organized electronic and physical records.
• Teamwork and Professional Conduct: Promotes teamwork and collaboration within the department; participates in meetings contributes to group goals and supports the mission and objectives of the District and Business Services Department.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Education:

• Any combination equivalent to: a Bachelors degree in Business from an accredited institution and course work in purchasing business administration accounting technology or program management and

Experience:

• Three (3) years experience in accounting purchasing and/or contracting.
• Additional education training or experience which demonstrates the ability to perform the required duties may be substituted for a year of experience and degree such as construction management or paralegal specializing in contract and/or education law.
• Experience in drafting complex contracts for construction bids procurements contracts and leases.

Required Knowledge:

• School districts purchasing policies and procedures.
• Applicable sections of State Education Code Federal Code and Public Contract Code. Proficient in Google Docs Sheets and Slides; Excel; and Internet searches.
• Recordkeeping and report preparation techniques.
• Operations of computer and assigned software.
• Research and development skills/methods.
• Oral and written communication skills.
• Interpersonal skills using tact patience and courtesy.
• Principles and practices of administration and training.
• Correct English usage grammar spelling punctuation and vocabulary.
• Modern office practices procedure and equipment.

Required Abilities :

• Perform technical duties in the preparation of contracts and agreements.
• Perform technical duties in the preparation management and depreciation of capital assets.
• Understand and follow oral and written directions.
• Plan and organize work.
• Meet schedules and timelines.
• Work independently with little direction.
• Maintain consistent punctual and regular attendance.
• Sit or stand for extended periods of time.

Required Skills:

WORKING CONDITIONS

Work Environment:

• Office environment at a department office
• Frequent interruptions and interaction with staff vendors and public

Physical Demands:

• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods
• Seeing to read documents and monitor screens
• Hearing and speaking to exchange information
• Kneel bend at the waist reach overhead above the shoulders and horizontally
• Lift objects weighing up to 40 pounds.

LICENSES AND OTHER REQUIREMENTS

• Valid California Drivers License may be required for some assignments
• DOJ/FBI fingerprint clearance
• TB test clearance

Classification: Classified

Salary Range: Diablo Managers Association Range 5
FLSA Status: Exempt
Bargaining Unit: DMA

Number of Days: 261

Date Adopted: April 27 2020
Revised: Pending Board Approval November 12 2025

Required Experience:

IC