Personal Assistant to the CEO President

Agensi Pekerjaan Executive Recruiters Sdn Bhd

Job Location:

Kuala Lumpur - Malaysia

Monthly Salary: MYR 10000 - 10000

Experience Required: 5years

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Overview:

The Personal Assistant to the CEO/President cum Administrative Executive is responsible for providing comprehensive support to the CEO/President ensuring their daily operations are effectively managed. This role also encompasses administrative duties to maintain smooth office operations.

1. Personal Assistance to the CEO/President:

Manage the CEOs calendar schedule meetings and coordinate appointments.
Screen and prioritize incoming communications (emails calls etc.) and respond on behalf of the CEO when appropriate.
Prepare proofread and edit correspondence reports presentations and other documents as needed.
Plan and arrange travel itineraries accommodation and transportation for the CEO.
Prepare business trip proposals and submit travel expense claims for timely reimbursement.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Handle confidential information with discretion and professionalism.
Arrange and manage personal service schedules including home repairs or services.
Organize corporate events receptions and other functions hosted by the CEO.
Ensure the CEOs office operates efficiently including managing office supplies and equipment.
Maintain organized filing systems while safeguarding sensitive information.

2. Office Administrative Support:

Track file and maintain administrative records and documents.
Assist with reception duties including welcoming guests and managing incoming/outgoing calls and couriers.
Monitor office equipment and supplies ensuring timely maintenance and replenishment.
Support ad-hoc administrative tasks such as document stamping and invoice follow-ups.
Coordinate with departments to facilitate smooth communication and workflow.
Assist in organizing company meetings and events including budgeting post-event reporting and liaising with vendors.
Handle business card production for employees.
Follow up with vendors on monthly invoices.

Requirements

Education:

Bachelors degree in Business Administration Communications or a related field is preferred.

Experience:

Minimum 1 year of experience as a personal assistant or in a similar administrative role.
Demonstrated experience managing complex schedules travel arrangements and high-level meetings.

Skills:

Excellent organizational and time-management abilities.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
Ability to handle multiple tasks simultaneously and perform under pressure.
Culturally adaptable with experience working in international teams.
Familiarity with communication tools such as Microsoft Teams Zoom or other collaboration platforms.

Attributes:

High integrity and professionalism.
Discreet and capable of managing confidential information.
Strong attention to detail and problem-solving skills.
Proactive adaptable and maintains a positive attitude.

Job Overview:The Personal Assistant to the CEO/President cum Administrative Executive is responsible for providing comprehensive support to the CEO/President ensuring their daily operations are effectively managed. This role also encompasses administrative duties to maintain smooth office operations...