Communications Coordinator

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

6 month term with the possibility of extension up to one year.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary
This position supports the School of Engineering by coordinating and executing communications projects and initiatives. This role is responsible for producing visual identities publications story content and other communications materials. The position requires strong writing design publishing videography photography and editing skills to ensure high standards and accuracy across print and web-based media.

Organizational Status

This position reports to the Manager of Administration and the Communications Manager and works closely with the School of Engineering (SoE) Leadership and Management to meet the schools communications needs. It interacts with faculty staff students and communications colleagues at the Faculty of Applied Science Deans Office (UBC Vancouver) and UBC Okanagan University Relations.

Work Performed

Communications Coordination

Coordinates the creation and delivery of communications materials to support events workshops and engagement initiatives.

Assists in developing materials to support industry and donor engagement.

Manages project timelines and deliverables coordinating with content providers editors designers and external services.

Evaluates media and format requirements and provides recommendations.

Website & Social Media

Maintains and updates website and social media content in alignment with School of Engineering goals.

Implements web and social media communication plans.

Collaborates with University Relations on web technologies and digital communications.

Ensures content is relevant current and accurate by working with staff and faculty.

Recognition & Awards

Supports recognition efforts by preparing materials that highlight faculty staff and student accomplishments.

Liaises with internal and external award agencies.

Researches and interviews individuals to prepare biographical content for promotional use.

Media Relations

Prepares press releases and publicity materials in collaboration with University Relations.

Coordinates announcements and promotions of major honours and distinctions.

Writing & Editing

Writes edits and produces content for websites brochures media releases and promotional materials.

Reviews and fact-checks copy to ensure accuracy and adherence to style guides.

General Communications Support

Designs presentations for use by the Executive Associate Dean.

Provides photography and video services.

Manages photo and video archives. Stays current with communications best practices.

Project Management

Coordinates timelines deliverables and resources for communications-related projects.

Tracks progress and ensures deadlines are met across multiple concurrent projects.

Maintains documentation and reporting for project milestones and outcomes.

Collaborates with internal and external stakeholders to ensure project alignment.

Identifies risks and implements mitigation strategies to keep projects on track.

Supports budget tracking and resource allocation for communications initiatives.

Event Planning and Coordination

Plans and executes events that support communications goals including workshops and public engagements.

Coordinates logistics such as venue booking catering and technical support.

Develops promotional materials and manages event communications.

Works with faculty and staff to ensure event content aligns with School objectives.

Manages registration attendance tracking and post-event evaluations.

Liaises with vendors and service providers to ensure quality and timely delivery.

Consequence of Error/Judgement

This role requires independent work and sound judgment. Errors in communication materials may negatively impact the Schools reputation recruitment fundraising and public perception. Accuracy and professionalism are essential.

Supervision Received

Works independently under the direction of the Manager Administration and the Communication Manager and receives project-specific guidance from Leadership and Management Team.

Supervision Given

None

Qualifications

Minimum

Undergraduate degree in communications marketing public relations or a related field.

Minimum of four years of experience or an equivalent combination of education and experience.

Willingness to respect diverse perspectives including perspectives in conflict with ones own.

Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion.

Preferred

Experience coordinating communications projects across print and digital platforms.

Strong writing editing and verbal communication skills.

Familiarity with social media tools and strategies.

Experience in a post-secondary setting is an asset.

Ability to collaborate effectively and manage multiple projects under tight deadlines.

Proficiency in Adobe Creative Suite and MS Office.

Graphic design photography and videography experience preferred.

Knowledge of UBC Okanagan and the Kelowna region is an asset.