Executive Assistant

Birmingham - UK

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

The Fuel Store (TFS) is a progressive Birmingham based business using technology to develop its market and stay ahead of the competition. It is on a mission to revolutionise the way business is conducted in its chosen business segments. The business is a leading provider of fuel and associated products into the transportation sector. TFS provides a range of products and solutions to its customers which help them to increase profits through increasing basket size customer loyalty and usage; serving customers more efficiently and cost-effectively. It currently facilitates the provision of and processes the transactions to allow over 60 million litres of Fuel per annum through its card processes.

The business was started 10 years ago and to date has grown organically. Future development will be a combination of organic and inorganic growth offering its customers a carefully thought out package of products with software that enables easy/dynamic/cost optimised fleet management at its core.

The shareholders are keen that the business goes into a rapid growth phase with associated profitability. A new CEO has been appointed and will lead the twin track approach of organic and inorganic growth.

As an Executive Assistant you will provide assistance to the Executive team with a key focus on but not limited to: Event Management Note Taking & Diary Management.

Youll also get the chance to be hands-on with the recruitment process assisting with everything from interviews to admin and contracts with a particular focus on the Sales candidate pipeline and talent pool.

Brief Overview:

Type of Opportunity: Permanent Full Time

Basic Salary: Negotiable on Experience.

Location: Birmingham B2

Reports to: CEO

Requirements

Executive Support

Act as natural extension to CEO and Executive Team
Make appropriate decisions in absence of Executive Team
Liaison with the Board
Handle sensitive information with discretion/professionalism and integrity
Offer flexible support beyond standard hours when circumstances dictate
Manage diaries; co-ordinate travel as needed
Where necessary attend key meetings to take notes (and contribute as appropriate)

Event & Meeting Coordination

Plan and deliver key events including Board meetings company-wide events offsites and leadership sessions.
Oversee end-to-end logistics stakeholder communication room bookings supplier management and on-the-day coordination.

Recruitment & Support

Support the People & Talent Manager across recruitment processes including initial screening calls interview scheduling and ensuring a smooth candidate experience.
Maintain strong pipelines for sales roles staying close to the talent pool and supporting ongoing engagement.
Assist with onboarding tasks paperwork system updates and new-starter coordination.
Maintain accurate recruitment records and documentation to support compliance and reporting.

To have the ability to contribute to The Fuel Stores success you will need the following knowledge skills and experience:

Experience in an Executive Assistant Personal Assistant or high-level administrative role.
Strong organisational skills with the ability to manage multiple priorities deadlines and stakeholders.
Confident diary management travel planning and meeting coordination.
Excellent written and verbal communication skills with the ability to produce clear notes.
Experience supporting recruitment processes such as screening calls scheduling interviews and maintaining candidate records would be beneficial.
Comfortable working with confidential information and always exercising discretion this is paramount to succeeding in the role.
Strong attention to detail and a proactive solutions-focused approach.
Confidence using Microsoft Office (Outlook Word Excel PowerPoint)
Confidence in using HRIS/ATS systems would be beneficial
Ability to work independently manage competing demands and adapt to changing priorities.
Professional positive attitude with a willingness to support after 5pm when business needs require it

You should apply if:

You feel you would thrive around full business exposure to the CEO and Executive team.
Youre naturally organised calm under pressure and enjoy bringing order to busy schedules.
You take pride in being one step ahead and solving problems before they land on someones desk.
You build trust quickly and handle sensitive information with complete discretion.
You communicate clearly professionally and confidently with people at all levels.
You enjoy creating smooth experiences for others whether thats a leader a candidate or an event attendee.
Youre proactive curious and happy to take initiative without waiting to be asked.
Youre adaptable and comfortable shifting priorities when the day changes direction.
You bring positive energy resilience and a can-do mindset to fast-moving situations.
You care about doing things well accuracy presentation and follow-through matter to you.
Youre flexible and willing to support the business when needed

Our Culture

TFS are in the simplicity business and we are building a team who look at the world a little differently. People that look at the needlessly complicated and say thats nuts. People that are bold enough to challenge convention and brilliant enough to actually change it.

Benefits

Salary Sacrifice Pension Scheme: After 12 weeks of continuous employment you will be automatically enrolled into our Pension Scheme.
Life Assurance: Payable at 3x Basic Salary
Health & Wellbeing: You will have access to MediCash upon passing their probation this will allow you to access healthcare cashback schemes retail discounts counselling for yourself and up to 4 Children.
Holiday Entitlement: You will be entitled to 26 days annual leave plus all statutory holidays you increase personal holiday allowance with increased service up to 5 additional days.
Financial Advice: Access to 1-2-1 financial advisor sessions free of charge.
Career Progression: We track all employees progression by creating personal development plans we have an in house L&D Specialist dedicated to help you improve and grow professionally.
Location: Based in Birmingham City Centre with panoramic views from the office floor.
Supporting local charities: We are passionate about giving back to the local community and supporting charities as much as we can.
Other benefits: Feel free to take a look for yourself here! little more for you to know