Senior Executive Assistant

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Requisition ID:

Job Description:

Job Title: Senior Executive Assistant

Reporting To: VP Activision International Marketing

Department: Go to Market

Location: Soho London

Contract Term: 12 month Fixed-Term

Your Platform

Activision Blizzard plays a centralised role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a diverse range of career opportunities across corporate functions such as Marketing Communications Legal Human Resources Finance and Supply Chain.

Based in Soho the cultural heart of Londons West End with a vast array of classic record shop and leading film companies media offices and great restaurants.

Regents Park is close enough for a lunchtime run as are the delights of Piccadilly Circus and the shopping mecca of Oxford Street. It is conveniently walking distance from a number of London tube stations and mainline train stations.

To learn more check us out at or on Twitter at @ATVIAB.

Your Mission

Provide Executive Assistant support to our leader for Activision International Marketing based in our London Soho office.

This is a high-profile assignment and demands a fantastic EA that will embrace our values and ideals.

This role includes but is not limited to the following tasks/duties:

• Understanding and awareness of the leaders needs & priorities to ensure daily operations run efficiently. Review correspondence and arrange meetings locally and in multiple time zones.
• Maintain sophisticated schedules and do so with tremendous attention to detail. Duties include: scheduling and supervising multiple meetings and proactively reviewing calendars to anticipate and flag clashes and coordinate rescheduling.
• Handle domestic and international travel logistics
• Handle all communications with confidentiality and accuracy ensuring that messages are redirected appropriately and communications are tracked accordingly.
• Compile meeting follow-up and actions items as the need arises
• Design and implement efficient office procedures coordinating with the Operations Manager and Business Manager as needed.
• Collaborate with other company executives and handle relationships with outside vendors as well as internal resources.
• Event planner for Corporate Events and Team meetings; explore and select appropriate venues review contracts for accuracy agree fair cost food and beverage selection audio/visual needs maintain relationship with venue staff & vendors.
• Coordinate induction schedules for new employees and trip schedules for International executives visiting the Office.
• Ad-hoc assignments and ongoing projects with many requiring specific use of Word PowerPoint Excel or Visio.
• Coordinate the processing and payment of expense reports using Oracle for VP and Senior Leadership Team.
• Budget Tracking for Travel & Events Learning & Development Donations and the Reconciliation of AMEX charges.
• Maintain Organisational Charts using Visio
• As required support the wider teams with ad hoc requests such as wider office administration events support and minute taking.

Player Profile

• Extensive experience supporting Executive Level Leaders preferably in a highly multifaceted entertainment environment or other high-touch heavy-volume industry
• A Degree level Education preferred (Business or Communications Degrees) but proven experience considered
• Experience in Travel & Event management (both internal and external)
• Diligent and thorough able to balance multiple tasks efficiently using your excellent organisational skills
• Proficient with Microsoft Office particularly Outlook Excel and PowerPoint
• Most importantly will be a go-getter! Ambitious and tenacious - a phenomenal teammate and a strong support advocate.

Our World

Our mission to connect and engage the world through epic entertainment has never been more important. Through communities rooted in our video game franchises we enable hundreds of millions of people to experience happiness thrill and achievement. We enable social connections through the lens of fun and we foster purpose and a sense of accomplishment through healthy competition. Like sport but with greater accessibility our players can find purpose and meaning through competitive gaming. Video games unlike any other social or entertainment media have the ability to break down the barriers that can inhibit tolerance and understanding. Celebrating diversity is at the core of our culture and ensures we can build games for players of a diverse set of backgrounds in the 190 countries our games are played.

As a member of the Fortune 500 and as a component company of the S&P 500 we have an outstanding track record of delivering superior shareholder returns for over 30 years.

Our enduring franchises are some of the worlds most popular including Call of Duty Crash Bandicoot World of Warcraft Overwatch Hearthstone Diablo StarCraft Candy Crush Bubble Witch Pet Rescue and Farm Heroes. Our sustained success has enabled the company to support corporate social responsibility initiatives that are directly tied to our franchises. As an example our Call of Duty Endowment has helped find employment for over 80000 veterans.

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such the duties and responsibilities of this role may be changed as advised by the Company at any time to promote and support our business and relationships with industry partners.

Activision is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race colour religion sex sexual orientation gender identity gender expression national origin protected veteran status or any other basis protected by applicable law and will not be discriminated against on the basis of disability.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform crucial job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.