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Facility Administrator

Role Summary:

The Operations Specialist will be responsible for managing purchase orders accruals invoice processing and financial reporting to support the regional finance function. This role requires strong coordination with site teams vendors and adherence to client systems and processes.

Key Responsibilities P1 Band

Purchase Order Management

• Create JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests.

• Generate POs for JLL in the client system.

• Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client.

• Track client POs and maintain spend trackers against each PO.

Accruals and Reporting

• Review and consolidate accrual inputs from all site teams.

• Submit monthly accruals into the JnJ system.

• Support ad-hoc financial reporting requirements.

• Coordinate with site teams to consolidate reports for finance functions.

Invoice Processing

• Obtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system.

• Follow up with vendors to submit invoices for completed work in JDe/Corrigo

Vendor Coordination

• Coordinate and verify vendor quotes for on-demand services.

• Ensure compliance with client procurement and payment processes.

Qualifications & Skills:

• Bachelors degree.

• 23 years of experience in finance operations procurement or accounts payable.

• Proficiency in ERP systems (JDE Corrigo) and client-specific platforms.

• Strong analytical organizational and problem-solving skills.

• Excellent communication and stakeholder management abilities.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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