(Anticipated Vacancy) Administrative Assistant III, Director of General Administration

QUALIFICATIONS:

• High school graduate or equivalent; Associates degree preferred; college credits with office skills training or equivalent business school training preferred.
• Minimum of three (3) years of administrative secretarial experience; experience in public education settings preferred.
• Knowledge of school district organization operations and administrative policies procedures and business practices.
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Google Apps) calendar management tools and other office productivity and technology tools (eFinance eSchoolPlus PowerSchool Registration).
• Effective verbal (receptive and expressive) and written communication skills.
• Strong organizational and time-management abilities detail-oriented and the ability to prioritize multiple tasks effectively.
• Ability to problem solve a wide variety of complex and confidential matters.
• Ability to prioritize organize multi-task numerous complex administrative activities and manage time with minimal supervision.
• Ability to work with frequent interruptions; ability to maintain emotional control under stress.
• Prior experience with student information systems.
• Must have a high level of integrity and confidentiality regarding student records employment records and campus issues.
• Notary Public (recommended).

TERMS OF EMPLOYMENT:

250 Days

SALARY/PAY GRADE:

$39742/CP-6as approved by the Board of Trustees.

ESSENTIAL FUNCTIONS:

• Maintain office of Director of General Administration in an efficient and organized manner.
• Perform general secretarial duties including correspondence filing and phone activity.
• Assist the community campus personnel and district administrators with questions regarding all duties assigned to the office of General Administration.
• Assist with district elections.
• Assist with all aspects of Tuition-Based Pre-K enrollment and billing.
• Order supplies process purchase orders and maintain budget accounts for the department.
• Maintain weekly calendar for Director of General Administration.
• Maintain portable inventory and assist with annual portable request process.
• Manage and maintain files for district fundraising vendors.
• Manage and maintain files for all CFISD booster clubs.
• Assist Facilities Use office with payroll.
• Coordinate the annual CFISD Fundraising Vendor Fair.
• Perform other duties as assigned by the Director of General Administration.
• Regular and reliable attendance is an essential function of the job.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions; maintain emotional control under stress; repetitive hand motions; prolonged use of computer; occasional use of pallet jack to move pallets.

APPLICATION INFORMATION:

Contact: Scott Tucker Director of General Administration

Phone:

Email:

Required Experience:

Director