Clinical Department Administrative Specialist

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

The Department of Surgical Sciences (DSS) is seeking an Academic Program Specialist to provide direct support to clinical faculty and staff. This position coordinates academic research clinical and administrative activities and manages core administrative tasks including calendar management travel arrangements meeting scheduling (agendas and minutes) and processing reimbursements. The Specialist will also work in collaboration with the Department of Medical Sciences (DMS).

This role requires considerable independent planning and decision-making. The incumbent is expected to exercise considerable initiative and judgment utilizing a high level of administrative problem-solving analytical ability and attention to detail. Professional communication workplace sensitivity and diplomacy are essential alongside excellent administrative organizational computer and interpersonal skills.

Key Job Responsibilities:

Provides CANVAS and AEFIS support for instructors and faculty. (5%)

Faculty reimbursements and purchasing of lab supplies and equipment. (15%)

May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals. (20%)

Utilizes independent judgement regarding development implementation promotion and evaluation for one or more academic programs initiatives or events (10%)

Identifies program needs contributes to the development of unit workflows schedules logistics and secures resources for meetings events and interviews (25%)

Coordinates program components and evaluates program effectiveness and provides recommendations for improvement (25%)

Department:

The Department of Surgical Sciences teaches veterinary students in both classroom and laboratory settings; trains students interns and residents in theUW Veterinary CareTeaching Hospital; mentors graduate students; conducts research to benefit animal and human health; and provides state-of-the-art veterinary clinical services to the public.

The department has clinical specialty residency or fellowship programs in Anesthesiology Dentistry and Oral Surgery Diagnostic Imaging and Radiation Therapy Large Animal Surgery Ophthalmology Small Animal Surgery and Zoological Medicine/Special Species Health.

Compensation:

• The minimum starting salary for this position is $50000 annual (12 months). Actual salary will be negotiated based on experience and qualifications.

• This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits please see Qualifications:
  • Experience working in an academic environment or similar large complex organization.
  • Excellent organizational oral and written communication skills with attention to detail at all times.
  • Ability to effectively handle multiple tasks/responsibilities.
  • Ability to exercise independent judgment setting priorities and meeting the demands of the position.
  • Discretion and tact to handle sensitive issues and maintain confidentiality.
  • Excellent computer skills including MS Windows MS Office (Word Excel and PowerPoint) calendars and database management. Skilled in formatting and proofreading documents. Accurate and efficient typing and data entry skills.
  • Excellent interpersonal skills
  • Cultural competence and support for the principles of equity diversity and inclusion

  Education:

  • Required: HS diploma or GED

  How to Apply:

  To begin the application process click the Apply button. Please upload the following documents:

  • Resume

  • Cover Letter

  Please ensure your resume and cover letter address how you meet the minimum/preferred qualifications for the position. References will be requested of final candidates.

  Contact Information:

  For position specific questions please contact: Jody Silva

  Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information

  Institutional Statement on Diversity:

  Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
  
  The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
  

  The University of Wisconsin-Madison is an Equal OpportunityEmployer.

  Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

  To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

  Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
  
  The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
  
  The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.