Non-Clinical Administrative Contract Administrator

Job Overview

Description:

ROLE IS HYBRID - Onsite required for first 2 weeks for training; HYBRID SCHEDULE EXPECTED FOR CONTRACT

Onsite requirement of at least 2 days a week and can be more depending on project needs***

ROLE IS TEMP

***Financial analysis negotiations and contracting experience are min requirements. Oracle Cloud a plus.



Job Summary: Key Job Responsibilities

The Contract Administrator plans and manages all contract related activities and processes associated with the procurement of
goods and services for assigned categories. Provides overall management and implementation of sourcing management strategies. Responsible for product portfolio management including developing and growing vendor relationships and expanding product selection and vendor base. The role will partner with multiple stakeholders to develop and execute
category souring initiatives that deliver savings across assigned categories within Cedars-Sinai. The Category Manager will work with key internal stakeholders to manage the product category or range and be responsible for the pricing and overall sourcing strategy of that product or service as well as managing the procurement process and supply assurance pulling
purchase plans benchmarking reports summaries options scenario building and service level agreements. Develops economic valuations builds summaries and options scenario building and service level agreements.

Primary Duties and Responsibilities

Works with Group Purchasing Organization (GPO) and key distributor partners to manage the product category or range
and be responsible for the pricing and overall sourcing strategy of that product or service. This would include to pull purchase plans benchmarking reports and compare/contrast to provide summaries and options. Also supports sourcing leadership with what-if scenario building to propose best economic value for the organization. Reviews internal and
external service level agreements and prepare for Quarterly Business Reviews (QBRs). Manages end-to-end procurement process and accountable for Supply Assurance.

Develops and executes consistent category strategies for specific product portfolio to meet organizational objectives and internal client needs. Provides a broad strategic plan that forecasts and accounts for short-and long-term growth for entire organization. Helps design deal evaluation models prepare presentations for executive management. Advances the
state-of the-art by developing /discovering information sources and analytical techniques and applies them to internal situations

Evaluates and establishes supplier core competencies and competitive positioning using industry cost models and category capabilities to provide category management reporting and benchmarking analysis. Leverages key -insights to inform and support the category strategy development process that identifies and addresses operational opportunities or challenges.
Targets high volume/high cost suppliers for focused attention and manages the contracting efforts to reduce cost and consumption

Oversees the sourcing and supplier engagement activities for the assigned product portfolio including the spend pattern analysis contract analysis bid evaluation negotiations change orders rebates supplier consolidation and contract closeouts. Uses internal and external benchmarks to develop meaningful and valid comparisons.

Effectively leverages synergy opportunities across departments to initiate process improvement to include standardization and utilization of resources to improve category management processes within the organization and the system. Responsible for updating policies and procedures.

Collaborates with multiple internal cross-functional teams and the customer to connect operational opportunities and develop both strategic and tactical solutions to include evaluating all requests for new products/technology and develops effective cost reduction strategies.

Facilitate and lead reviews with stakeholders on vendor performance future opportunities and/or challenges to understand key priorities to ensure alignment with category strategies and offer an optimal balance of quality service availability and value.

Maintains all applicable contract information to demonstrate consistency and adherence to sourcing contracting processes and in the implementation of the supplier relationship.


Minimum Education: Bachelors Degree in Supply Chain Management Operations Business Accounting Contract
Administration Procurement or a related field

Minimum experiences:

3-5 years of Progressive responsibility in purchasing contract AND vendor negotiations in a complex environment of a multi hospital setting or a large hospital
Excel experience ERP experience Oracle required
Contract/database ERP experience required; preferably in a healthcare hospital setting
Critical thinking
Work independently successfully

***Please note HS Diploma/GED is required for role.***