Arts Barn Theater Program Coordinator

Gaithersburg, MD - USA

Hourly Salary: USD 20 - 23

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description

The Arts Barn a program venue of the Cultural Events & Services Division of the Department of Parks Recreation & Culture is seeking a part-time Theater Program Coordinator to plan organize implement and manage a comprehensive season of theatrical performances at the Arts Barn and other City facilities. The Arts Barn has a 99-seat theater which is open for arts programming rentals and for special events.

The Theater Program Coordinator ensures that professionally run theatrical programs and performers properly use resources follow policies and procedures provide the highest quality entertainment for patrons and meet all contract requirements and expectations of performers and participants. The successful candidate will oversee programs work directly with performers professionals and community theatre groups as well as volunteers and patrons advise on Arts Barn technical production sound and light resources and ensure a safe secure and enjoyable atmosphere for all.

The position requires expertise and previous experience in theater operations performing arts or related field as well as strong organizational and marketing skills and outstanding abilities in customer service and public relations. Theater/performing arts-related college level course work or degree is preferred. You must be an effective verbal and written communicator be able to multi-task and meet deadlines and work both independently and as part of a dedicated innovative and collaborative team.

Starting hourly rate is negotiable within the range ($20 to $23 per hour) and will be offered at a level consistent with the experience and qualifications of the candidate. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees. The expected number of hours worked per week for this position is approximately 20 hours per week; hours per week will vary based on operational needs but will not exceed an average of 27.5 hours per week. Occasional 40 hour weeks and evening weekend and/or holiday work will be required to support and manage/monitor programs and productions.

Job Functions

What you will do with us:

Design conduct and manage annual open application process for theater companies to apply to participate in season; review material and assist in selecting productions; negotiate contracts.
Monitor theater companies compliance with contracts terms and City/facility policies.
Provide on-site supervision of productions; coordinate/schedule rehearsals and performances; coordinate sound and lighting requirements; ensure technical and logistical needs are met including inspecting testing and modifying equipment prior to performance to ensure compliance with all applicable health and safety codes.
Develop and coordinate marketing plans and prepare marketing and promotional materials.
Manage collateral materials (programs signage brochures).
Schedule facility use using applicable software; provide notice of schedule changes.
Respond to theater companies and customer emails and phone calls regarding programs.
Provide expertise and training to facility staff and volunteers as needed.
Analyze attendance or program participation; produce periodic reports of this data.
Evaluate programs and implement improvements within scope of authority or provide recommendations for improvements to management.
Make purchases create requisitions monitor expenditures and revenue of programs to stay within budget parameters; create financial reports; support development of the divisional budget.
Provide ticket reports to performers and request timely performer payments.
May assist with other administrative support activities as needed.
Provide outstanding service pursue continuous improvement and exceed expectations.

Key responsibilities are highlighted above; please click here to view the complete classification specification for the Theater Program Coordinator position.

Qualifications

What you will need to be considered:

At least two years of college level course work in Theater Recreation Education Art Music Arts Administration Leisure Services or related field; associates degree or higher is preferred.
Previous experience in theater operations performing arts or related field required.
Previous arts/events programming and box office management experience preferred.
Previous experience with backstage management including sound and light technical production requirements preferred.
Excellent interpersonal analytical organizational time management communication (verbal and written) and customer service skills.
High level of attention to detail and accuracy.
Demonstrated ability to problem solve prioritize and meet deadlines.
Computer proficiency (Microsoft 365 applications); experience with AudienceView or similar ticketing software and ActiveNet or similar recreation management software a plus.
An understanding of the needs of an ethnically and economically diverse community.
Valid drivers license.
CPR/AED and First Aid certification (may be obtained through the City upon hire).
Or any acceptable equivalent combination of education experience and training that provides the required knowledge skills and abilities to satisfactorily perform the essential functions of the job.

Additional Information

Interested applicants must submit the following to be considered:

A complete online application
Current Resume (attached to the online application)
Letter of interest (attached to the online application)

Your cover letter should highlight why you are interested in the position and your resume and letter should discuss past relevant experience and convey how that experience in addition to your other special skills and abilities make you uniquely qualified to serve in this position.

Review of applications will begin immediately so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applicants are identified or all hiring decisions have been made.

The successful candidate will be subject to a background check and drug/alcohol screening. The City has established an alcohol-free drug-free and smoke-free workplace which applies to any person employed by conducting business with or applying for a position with the City. Each employee as a condition of their employment may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.

The City of Gaithersburg supports principles of Diversity Equity Inclusion and Accessibility.

For more information about the position contact Cultural Events & Services Division Chief Jason DeMarchi at or 240.805.1548. Questions regarding the online application process may be directed to the Department of Human Resources at or 301.258.6327.

This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 6 months.

Required Experience:

DescriptionThe Arts Barn a program venue of the Cultural Events & Services Division of the Department of Parks Recreation & Culture is seeking a part-time Theater Program Coordinator to plan organize implement and manage a comprehensive season of theatrical performances at the Arts Barn and other Ci...