Facilities Manager

Are you passionate about creating opportunities for people to thrive

Catholic Charities is the place for you!

Facilities Manager

The mission of Catholic Charities Twin Cities is to serve those most in need and to advocate for justice in the community.

Our programs for children families and adults serve more than 25000 people every year. As the need for our services grows Catholic Charities is working to adapt and respond with strategies that prevent poverty meet basic needs in times of crisis and create pathways to greater stability.

WHY YOULL LOVE WORKING HERE:

Join a mission-driven organization that pairs compassion with accountability and hope with action. At Catholic Charities youll be part of a supportive team dedicated to creating opportunity and advocating for justice. We invest in our employees through training mentorship and opportunities for professional growth.

WAGE RANGE:$75000-$82000/annually

JOB SUMMARY:Catholic Charities seeks a collaborative and mission-minded Facilities Manager to help steward our buildings as safe dignified spaces for clients staff and community members.

The Facilities Manager oversees the daily operations maintenance and safety of Catholic Charities buildings and grounds ensuring a safe functional and welcoming environment for clients volunteers visitors and staff.

Reporting to the Director of Facilities this role partners closely with Procurement IT Security Property Management and Division Directors. The Facilities Manager leads preventive maintenance custodial services coordination life-safety systems vendor relationships service contracts and regulatory compliance.

This role also contributes to long-term planning including capital projects space design facility standards and budget development.

ESSENTIAL FUNCTIONS:

Facilities Operations & Maintenance

• Identify prioritize and track repair and maintenance needs across all Catholic Charities locations.
• Manage work orders and workflow priorities in coordination with contracted maintenance and janitorial teams.
• Conduct regular building inspections and debriefs with onsite staff.
• Ensure all facilities remain safe functional clean and compliant with codes regulations and agency standards.
• Maintain accurate documentation including records manuals and blueprint archives ensuring materials are updated following project close-out.

Budget Planning & Fiscal Management

• Partner with the Director of Facilities and Procurement to develop 5- 7- and 10-year capital and expense budgets.
• Align facilities planning with organizational strategy and site needs.
• Assist in the development and management of operating and project budgets schedules and reporting.
• Ensure fiscal accuracy and conduct detailed invoice review.

Space Planning & Workplace Services

• Collaborate with departments to design functional efficient and mission-aligned spaces that meet program requirements.
• Maintain internal systems for space tracking and utilization reporting.
• Provide data and recommendations to support growth flexibility and optimal use of space.

Project & Vendor Coordination

• Coordinate with Procurement IT Property Management Security and external contractors on renovations relocations furniture installations and facility upgrades.
• Ensure construction and renovation work aligns with Catholic Charities policies standards and quality expectations.
• Partner with the Facilities Project Manager to oversee vendor performance ensuring projects are completed safely on time and within budget.

Strategic Support & Continuous Improvement

• Support the Director of Facilities in evaluating and improving operational standards systems and long-term facility strategies.
• Promote best practices in safety sustainability preventive maintenance and operational efficiency.

Other duties as assigned.

MINIMUM QUALIFICATIONS & TECHNICAL EXPERTISE

• Ability to work effectively with diverse and/or low-income populations including individuals experiencing homelessness unstable housing or mental health needs.
• Commitment to trauma-informed care harm reduction and person-centered practices.
• Bachelors degree in Facilities Management Business Administration Engineering or related field; equivalent experience accepted in lieu of degree.
• Minimum 5 years of experience in facilities management or related field; 7 years required without a degree.
• Prior supervisory or leadership experience preferred.
• Professional certifications (CFM FMP or similar) preferred but not required.
• Demonstrated expertise in building systems maintenance operations and regulatory compliance (life safety codes ADA OSHA etc.).
• Experience developing and managing multi-year budgets capital plans and expense forecasting.
• Strong background in vendor management contract negotiation and oversight of contractors and service providers.
• Experience in project management involving renovations space planning and relocations.
• Proficiency with facility management or digital tracking systems (e.g. work order asset or space management platforms).
• Strong communication relationship-building and collaboration skills.
• Knowledge of sustainability and energy-efficiency practices in facility operations.

JOB CLASSIFICATION:Regular; Full-time; Salaried; Exempt

JOB CLASSIFICATION:Regular; Full-time; Hourly; Non-Exempt

Catholic Charities is an equal opportunity employer.

Job Description Updated: 11/17/2025

Please note this job description is not designed to cover or contain a comprehensive listing of all functions that are required of the employee for this job.