Records Management Coordinator JAO

Los Angeles County Sanitation Districts

Job Location:

Whittier, CA - USA

Monthly Salary: $ 5886 - 7311

Posted on: 10 days ago

Vacancies: 1 Vacancy

Job Summary

JOB POSTING

NOTICE OF JOB OPPORTUNITY
POSTING #BR-387-25E

RECORDS MANAGEMENT COORDINATOR

Are you an organized detail-oriented professional with a passion for managing information and making a meaningful impact across a large public agency

The Los Angeles County Sanitation Districts are looking for a proactive and skilled Records Management Coordinator to help lead and support our Districts-wide records and document management this pivotal role you will oversee the day-to-day operations of the Records Management workgroup and help ensure that critical documents are stored accessed and maintained in full compliance with legal and operational standards.

As Records Management Coordinator you will:

* Support the development implementation and auditing of records management policies and procedures
* Oversee the storage retrieval and disposition of official documents
* Coordinate training for new employees and guide staff in records best practices
* Administer project numbers and filing systems digitize incoming mail and manage file transfers to and from storage facilities
* Provide timekeeping and purchasing support for the Document Services team
* Collaborate with Imaging and Library Services teams to ensure integrated support

This is an exciting opportunity for someone who thrives on solving problems collaborating across departments and using enterprise document management systems to promote transparency accuracy and access to information. If youre ready to help preserve the integrity of the Districts essential work and guide others in effective records stewardship we invite you to apply!

LOCATION:
FACILITIES PLANNING DEPARTMENT DOCUMENT SERVICES GROUP JOINT ADMINISTRATION OFFICE WHITTIER

ESSENTIAL FUNCTIONS:

To coordinate and oversee the Districts-wide records management efforts and to lead and coordinate the work of others performing records and document management tasks.

JOB SUMMARY:

The major responsibilities are listed below. For a full list please see thejob description.

Under the general supervision of the Records Administrator the incumbentwill:

Plan organize prioritize review and participate in all day-to-day activities of the Records Management workgroup
Assist the Records Administrator with developing implementing and auditing of document/records management policies procedures and guidelines
Assist with training employees
Assist the Records Administrator in developing and administering a filing system including the creation of project numbers
Coordinate and oversee the storage retrieval and disposition of all official Districts documents in accordance with applicable legal requirements
Coordinate movement to and from storage facilities
Process incoming mail by sorting scanning and logging applicable information into the Document Management System
Assist with timekeeping for all Document Services staff
Handle purchasing and processing of invoices
Crosstrain to be able to temporarily work in the Imaging workgroup when needed
Manage subscriptions and renewals for publications standards and codes

MINIMUM QUALIFICATIONS

Applicants must possess all of the following:

Two (2) years of experience working with records management and records policies/procedures
Two (2) years of experience working with an enterprise document management system
A valid California Class C drivers license

EXAMPLES OF ASSESSMENT CRITERIA

The competitive selection process may cover:

Knowledge of:

Principles and practices of document and records management
Practical application of electronic document management systems and databases

Ability to:

Develop guidelines and policies related to document and records management
Work effectively with all levels of Districts staff and outside representatives
Provide guidance training and leadership to others
Analyze problems and implement solutions
Communicate effectively both orally and in writing
Proficiently use Microsoft Office Suite and Adobe Acrobat Pro

ADDITIONAL INFORMATION

SELECTION PROCESS:

All applications will be reviewed to determine if the conditions and qualifications for testing are met.
The selection process will consist of a written test writing exercise and interview. The written test is weighted at 40%. The writing exercise will be scored as part of the interview and have a combined weight of 60%.
Candidates must receive a qualifying score on each selection component to move forward in the selection process.
The written exam is tentatively scheduled for Friday December 19.

NOTE:

The individual(s) recommended for hire must undergo a job-related pre-employment physical as well as a reference check background check DMV report and a drug test.

TO APPLY:

Please apply online atwithin this application period. By using the online application system you will receive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application.Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate and current. To ensure proper delivery addto your contact list.

For questions regarding this recruitment please contact Brandi Reyes at.

As an equal opportunity employer the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

To learn more about how the Sanitation Districts converts waste into resources please visit the following video: Converting Waste into Resources.

Required Experience:

JOB POSTINGNOTICE OF JOB OPPORTUNITYPOSTING #BR-387-25ERECORDS MANAGEMENT COORDINATORAre you an organized detail-oriented professional with a passion for managing information and making a meaningful impact across a large public agencyThe Los Angeles County Sanitation Districts are looking for a proa...