Operations & IT Specialist | Personalized Medicine | Deep Tech | Healthtech Startup

What youll do

Office & Lab Support

• Ensure smooth daily operations across both office and laboratory environments including supply management equipment coordination and overall workspace organization.

• Manage purchasing ordering tracking and invoicing for all office and lab materials maintaining accurate inventory and stock levels.

• Coordinate with suppliers in Portugal and the UK handling import/export logistics and ensuring timely delivery of consumables and equipment.

• Oversee lab logistics and maintenance acting as a key point of accountability for operational readiness and day-to-day lab needs.

• Support routine laboratory infrastructure tasks helping maintain a safe organized and compliant working environment.

• Assist with administrative tasks such as travel arrangements scheduling and documentation.

• Contribute to the Quality Management System (QMS) including compliance efforts related to ISO 13485 (e.g. data backups software validation documentation).

• Identify opportunities to optimize streamline and automate operational processes as the company scales.

IT Support & Infrastructure

• Act as the primary point of contact for technical issues: hardware software network and general IT troubleshooting.

• Provide both on-site and remote IT support.

• Install configure and maintain hardware and software (including computer cleaning OS installation and configuration).

• Manage IT asset inventory: laptops shared devices peripherals and assigned equipment.

• Handle onboarding/offboarding equipment distribution setup and collection.

• Maintain and improve IT documentation (SOPs guidelines troubleshooting steps).

• Manage user account administration (Google Workspace VPN Active Directory etc.).

• Interface with IT-related vendors and service providers.

• Promote IT best practices including those aligned with security and data integrity standards (e.g. ISO 27001).

• Support the automation of routine IT or operational tasks (basic scripting beneficial).

• Ensure monitoring and maintenance of lab servers data access controls and network stability.

Qualifications :

What were looking for

• Fluency in English and Portuguese written and spoken.

• 23 years of experience in operations office management lab support IT support or another technical/administrative role.

• Strong organizational and multitasking skills with the ability to keep environments tidy stocked and running smoothly.

• Hands-on proactive problem-solver who takes initiative and can work independently.

• Experience in IT troubleshooting (hardware software network user setup).

• Ability to manage suppliers deliveries and basic logistics (including import/export coordination).

• Experience with inventory management ordering processes or stock tracking systems.

• Strong attention to detail and ability to maintain accurate operational documentation.

• Comfortable working in a fast-paced dynamic startup environment.

• Willingness to support both office operations and laboratory logistics day-to-day.

Bonus / Nice-to-Have

• Experience in a laboratory setting R&D environment or supporting scientific teams.

• Familiarity with QMS frameworks especially ISO 13485 or similar regulated environments.

• Basic scripting skills (Python Bash etc.) or interest in automation.

• Experience with Google Workspace VPN systems or device management.

• Exposure to IT security principles (e.g. ISO 27001).

• Previous experience in biotech medtech or deep tech startups

Why youll love working with us

• Youll be part of a mission-driven team bringing deep tech to healthcare.

• Youll work closely with everyone - from scientists to leadership - and see the impact of your work every day.

• Youll get lots of variety ownership and opportunities to learn.

• Youll help shape the culture of a growing startup - and have fun doing it.

Additional Information :

iLoF in a nutshell

As personalized medicine becomes the norm scientists patients and healthcare systems worldwide face massive barriers in providing the right treatment to the right patient. 

Recognized by CB Insights and Financial Times as one of the most promising Digital Health companies in the world iLoF is building an AI-powered breakthrough platform capable of transforming precision medicine. 

Our goal is to become the platform that democratizes access to personalized medicine for millions of people living with complex diseases around the globe. 

Thanks to our proprietary optical fingerprint library of disease biomarkers and biological profiles we can offer personalized patient screening and stratification in a faster and more affordable way saving up to 40% of the cost and 70% of the time while enabling a more human patient experience. 

Supported by leading institutions like Microsoft Ventures Mayfield or the Oxford University iLoF is currently focusing on a validated platform technology in one of the biggest epidemics of our times: Alzheimers while maintaining ongoing verticals on Digestive Cancer Stroke and Infectious diseases.

Our Team

We are a mix of scientists entrepreneurs and inventors based in Oxford and Porto with a passion for healthcare! 

Recognized by CB Insights as one of the most promising Digital Health companies in the world and by the Financial Times as a Transformational Business in Healthcare iLoF has been regularly featured in leading outlets like Tech Crunch Wired and Sifted and listed as a rising star in AI-Driven Drug Discovery Health Screening & Data Analytics.

Stuff you wanna know : 

What we value 

• A Be Kind attitude is the main guideline within iLoF

• A hand in the hammer and another free to support your co-workers as a true team player

• An Honest and Egoless attitude towards discussions and critics working in good faith

• The braveness to speak your heart in any situation

• Through words or actions be always sure to make a difference at any moment!

• Understanding that everyone has an identity outside of work and must be respected

• Be proud to drive your responsibilities to success and help others do the same embracing ownership!

Perks

• A bright future at a promising high-tech startup company

• Annual performance bonus

• Stock Options

• A flexible environment and work-life balance: adaptable working hours strong remote work culture

• A stimulating atmosphere with room for creativity - fast-paced fun and energetic startup with a friendly culture

• Weekly happy hours with amazing food and drinks

• Company offsites

• Free coffee and snacks

• Private healthcare insurance

• The opportunity to work with a world 

• class talented team: and potentially change healthcare as we know it for millions of patients living with complex diseases around the globe 

We share a passion for being part of a mission that matters and we are always looking for curious and collaborative people who share our values and want to be part of our journey.  

If that sounds like a fit for you click the apply button and join us!

Remote Work :

No

Employment Type :

Full-time