Training School and Admin Support Specialist

• Own the full lifecycle of Training Center events: planning scheduling logistics execution and post-event follow-up.
• Manage the Training Center/Classroom Calendar and Quako Event Page to ensure accurate scheduling.
• Coordinate meals travel off-site activities classroom materials swag and certification forms.
• Prepare and distribute marketing literature and training documents.
• Set up rooms with AV sound furniture hospitality items and event supplies.
• Create attendee name badges and assemble gift bags.
• Manage event setup and cleanup: tables chairs tablecloths food warmers and supplies.
• Schedule plant tours; manage headset sanitation and distribution.
• Document and maintain training procedures workflows and best practices.
• Serve as the face of the Waco plantgreeting visitors and supporting employees across all departments.
• Monitor visitor entry/exit ensure sign-in compliance and manage gate/badge access.
• Create issue track and deactivate access badges; maintain badge inventory.
• Issue and track two-way radios to ensure accountability.
• Create flyers for plant events and announcements.
• Coordinate facility contractors for repairs and maintenance.
• Support company vehicle scheduling maintenance and logistics.
• Provide on-site notarization services (as applicable).
• Run local errands to support operational needs.
• Maintain kitchen lobby and common area cleanliness.
• Load/unload dishwasher; wash dishes; manage towels/tablecloths and dry cleaning.
• Monitor and order office supplies drinks snacks water and coffee condiments.
• Stock refrigerators and ensure meeting spaces are presentation-ready.
• Check mailbox daily; manage incoming/outgoing mail and packages.
• Retrieve shipments process returns and make post office runs as needed.
• Assist with new hire onboarding in coordination with HR and plant leadership.
• Enter new employees into the time clock system to ensure accurate timekeeping.
• Manage training school and office inventory; request POs for uniforms and supplies.
• Prepare reconcile and submit invoices through SAP.
• Support month-end administrative duties and financial reporting.
• Prepare and reconcile monthly expense reports.
• Assist management operations and sales with special projects.
• Coordinate waste haul-off services.
• Other duties as assigned Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

• Preferred: Associates Bachelors degree in Business Administration Communications or a related field
• 2 years of experience in administrative operations office management or coordination roles with responsibility for cross-functional areas such as reception event logistics or travel administration.
• Proven ability to manage sensitive information with a high degree of confidentiality and discretion.
• Experience coordinating executive travel high-level meetings/events and handling confidential communication.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Professional presence with the ability to interact effectively with executives employees and external stakeholders.
• Ability to work independently take initiative and demonstrate sound judgment in a fast-paced environment.

• Competitive salary and comprehensive benefits program
• Medical/Dental/Vision Insurance with generous employer cost share
• Employer Paid Life Short-term and Long-term Disability Insurance
• Accident Hospital Indemnity Supplemental Life Insurance Options
• 401(k) Plan with Employer Match and 100% vesting
• 3 Weeks of Paid Time Off (PTO) Annually
• 11 Paid holidays for 2026

Required Experience:

IC