Executive Assistant 16498
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Role: Executive Assistant
Priority Location: Global (South Africa / Latin America / Philippines)
Working Hours: Monday-Friday 40hrs/week US Time
Type of job: Fully Remote
Start Date: ASAP
Salary Range: $1000-$2500/month
The final offer is at the clients discretion and may exceed the salary range for exceptional candidates subject to the candidates interview result skills and experience.
About the Role: You are a proactive highly organized and service-oriented professional who excels at enabling a high-performing executive. You thrive on ownership possess strong personal systems and can operate independently anticipating needs and completing tasks without constant supervision. You are comfortable with ambiguity and committed to continuous improvement always seeking to refine workflows and reduce operational friction.
Key Responsibilities:
Executive Support
- Own the inbox: triage categorize draft responses escalate priorities and maintain daily clarity.
- Manage a complex calendar with proactive conflict resolution and smooth coordination across time zones.
- Handle rapid ad hoc requests: research follow-ups small projects and urgent needs.
- Maintain a structured reminder and task management system so nothing is forgotten.
- Provide light summaries follow-up lists and clarification on ongoing commitments.
Personal and Family Support
- Coordinate personal appointments reservations and family logistics in partnership with the in-person family assistant.
- Manage travel end to end: flights hotels ground transport itineraries and last-minute changes.
- Assist with personal errands that can be handled virtually such as ordering scheduling or gift coordination.
- Ensure key family and personal commitments are reflected accurately in the calendar.
Organization and Operations
- Build and maintain a dependable organization system that centralizes tasks reminders and follow-ups.
- Identify recurring issues or bottlenecks and propose simple process improvements.
- Track commitments across email text messaging channels and calendars.
- Communicate with internal and external stakeholders including founders board members investors and service providers.
Availability and Communication
- Core schedule aligned to Pacific Time business hours.
- Responsiveness during evenings or weekends when urgent needs arise such as travel changes or time-sensitive requests.
- Clear proactive communication through email messaging and video calls.
Key Requirements
- Experience: At least 2 years of proven background as an Executive Assistant Personal Assistant or in a similar administrative capacity. Experience supporting founders executives or leaders in fast-paced high-growth environments is a significant plus.
- Skills: Exceptional organizational and task-management skills. Strong proficiency in both written and spoken English along with expertise in common digital tools for virtual work.
- Availability: Must be able to align your schedule with Pacific Time (PT) with some flexibility for off-hours availability.
- Setup: Require a reliable remote work setup and stable internet connection.
What You Bring:
- Confidentiality and Trust: This position requires absolute discretion and maturity as it involves deep access to the executives sensitive information including their inbox schedule and personal data. Strict confidentiality is non-negotiable. Successful candidates must be willing to undergo background checks and provide references from previous employers to confirm a track record of handling sensitive data responsibly.
- High Agency and Independence: You are a self-starter who anticipates needs manages follow-ups effectively and closes the loop on tasks without prompting.
- Professionalism: You demonstrate the highest level of discretion and maturity when handling confidential information.
- Mindset: A proactive enthusiasm for supporting a fast-moving individual with significant responsibilities coupled with a focus on improving efficiency.
- Adaptability: Comfort working effectively with partial information or in ambiguous situations.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
