Administrative Assistant

Clifton an award-winning engineering and environmental consultancy that opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities.

Forty years later we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets.

At Clifton you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members mentoring them in both the technical andnon-technical aspects of their role helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving.

We value our people and encourage work-life harmony. We offer a compensation package with a competitive salarya pension plan health benefits and one of the most comprehensive employee assistance programs in the industry.

Clifton is currently searching for an Administrative Assistant to join our Saskatoon this office-based role you will provide professional and efficient administrative support to the local office and be a valued member of Cliftons Administrative Team corporately. This role requires a proactive enthusiastic detail-oriented professional who enjoys working on a variety of tasks and is eager to contribute to the efficient and successful operation of the business.

Key Responsibilities

• Providing detailed and accurate administrative support including data entry compiling editing formatting and preparation of documents standard agreements SOQs reports and other correspondence as needed.
• Managing all building access keys fobs and access control systems ensuring proper distribution tracking and security of all building access credentials.
• Providing support to our existing administrative team with building operations including coordinating maintenancerequests managing vendor relationships maintaining office coffee and stationary supplies and inventory and placing orders as necessary.
• Scheduling and coordinating Saskatoon office meetings events and travel.
• Coordinating onboarding and offboarding of new staff including initial orientation setting up workstations and ensuring necessary paperwork is completed and routed to the relevant parties to ensure a smooth transition.
• Maintaining an efficient and effective physical and digital filing system in line with Cliftons Quality Management System (QMS).
• Supporting coordinating and collaborating on complex or special projects as
• Assisting project managers with various project document control and procurement activities including supporting the pre-qualification process for subcontractors updating project budgets in our digital system and management of digital project folder permissions.
• Miscellaneous front desk and general office duties including answering telephones greeting guests managing outgoing and incoming shipments etc. as required.
• Performing other duties as assigned.

Required Qualifications and Experience

• High school diploma or equivalent (GED) required; a certificate or diploma in business or administration is an asset.
• More than three (3) years of relevant professional work experience in an administrative role.
• Very organized with a keen attention to detail and an ability to effectively handle multiple conflicting priorities while effectively managing deadlines in the context of work/life balance.
• High level of proficiency with the Microsoft Office suite of products: Word Excel PowerPoint and Outlook. Knowledge of Zoom an asset.
• Experience and proficiency with Adobe products; InDesign Illustrator Photoshop an asset.
• Demonstrated effective interpersonal verbal and written communication skills.
• Results oriented with an ability to take initiative work independently and collaborate as part of a team.
• Proven ability to conduct oneself in a professional and ethical manner maintaining confidentiality while handling sensitive information.
• Continued attention to safety and safe work environments with a strong workplace safety orientation.

The Clifton Difference

We believe that our employees are the cornerstone of our success and the heartbeat of our operations. United byour core values were not just offering a job; were offering an opportunity to be part of a diverse and technically excellent team that values professional growth and personal well-being. Heres why youll love being part of our team:

• Competitive Compensation: We believe in rewarding our employees for their hard work with a fair compensation package that is competitive within the industry.
• Inclusive Benefits: We provide a robust selection of benefits covering health dental life disability and an Employee and Family Assistance Program to protect you and your familys well-being and provide support when you need it most.

• Future-Focused Savings: Benefit from our defined pension plan with a 5% employer match and take advantage of our voluntary RRSP RESP and TFSA options to help you secure your financial future.
• Investing in Our People: The integrity of our profession and the quality of our work depend on the quality of our people. So we invest heavily in our peoples growth at every career stage. From tuition reimbursement tomentorship programs we champion your professional development by providing you with the guidance and resources to navigate your career path successfully.
• Work-life Balance: We offer flexible and hybrid work options for many of our roles empowering you with the flexibility to balance work with your lifestyle.
• Social Events & Team Building: Whether its local office gatherings company-wide celebrations or client-focused events we are all about bringing people together and creating a vibrant workplace where fun and professional life intersect.
  

Apply

Please apply with your resume to All applicants must be legally eligible to work for Clifton in Canada.

Clifton is dedicated to being an equal opportunity employer fostering a respectful and inclusive workplace that celebrates diversity. Our goal is to build teams that mirror the richness of the communities we serve valuing the diverse perspective and unique contributions of everyone; therefore we warmly welcome applications from women Indigenous peoples and other historically underrepresented groups and encourage you to let us know if you require accommodation through the interview process.

We would like to thank all applicants for their interest; however only those selected for an interview will be contacted. You will be evaluated on the relative degree to which you meet the knowledge skills and abilities related to the position assignment.

Join us and be part of the Clifton Difference.