Company Secretary

Role Purpose

Accountable for all company secretarial functions across the Group ensuring full compliance with legal statutory and governance obligations.
Maintain the integrity of corporate governance frameworks promote transparency and enhance stakeholder trust.
Contribute to the optimisation and continuous improvement of the company secretarial department by identifying efficiencies implementing best practices and driving innovation.
Provide oversight and advisory input on corporate legal matters focusing on risk mitigation and adherence to governance standards.
Foster alignment with the organisations strategic priorities manage stakeholder communications and enable seamless and effective operation of the Groups governance requirements.

Qualifications
LLB degree or similar
CGISA qualification

Experience
Sound knowledge and understanding of corporate law and corporate governance
3- 5 years of experience as a Company Secretary
2 years as a Legal Advisor or similar role
Chartered Secretaries Institute certification (essential requirement)
Minimum three years of experience in efficient minute-taking
Legal experience
Governance and research capabilities
Good communication skills (verbal and written)

Internal Process
Assume and oversee the full end-to-end Company Secretary function partnering with external service providers as required.
Collate information for various Boards Forums and Group Committee meeting packs.
Draft agendas in consultation with Chairpersons and liaise with Directors and Committee members.
Provide input into Board and Committee meeting agendas and packs to ensure compliance with statutory and corporate governance prerequisites.
Prepare and distribute board packs to members and invitees.
Attend meetings and take accurate professional minutes.
Draft minutes for vetting by the Chairperson.
Assist with the preparation of reports and presentations for Committees and engagements (e.g. regulatory EXCO).
Draft check and execute Board of Directors Shareholders and Committee resolutions.
Maintain all company secretarial records (manual and electronic) and ensure CIPC compliance.
Ensure full compliance with the Companies Act governance principles and applicable legislation.
Manage committee evaluations and fit and proper declarations.

Governance
Draft and maintain the group delegation of authority framework.
Provide input on policies.
Draft and pass company resolutions.
Update statutory and secretarial records.
Draft and maintain terms of reference.
Set and implement board training schedules.
Establish guidelines for board evaluations and facilitate evaluation processes.

General
Facilitate group and board meetings.
Provide general governance company secretarial and legal advice.
Keep abreast of legal and regulatory changes and communicate these to management.

Professional Responsibilities
Provide advice and guidance on the Companies Act King IV and related legislation.
Ensure adoption of corporate governance best practices.
Draft Charters Terms of Reference and policy documents on governance and legal matters.
Draft governance and regulatory opinions.
Assist with corporate transactions including due diligence on incorporations and board structures.
Engage with statutory and professional stakeholders (e.g. FSCA PA CIPC).

People
Develop and maintain productive and collaborative working relationships with peers clients team members and stakeholders.
Lead mentor and manage team members to ensure high performance professional growth and accountability.
Positively influence and participate in change initiatives to drive departmental and organisational improvement.
Continuously develop professional industry and legislative knowledge for self and team.
Foster a culture of continuous innovation through idea development and implementation.
Take ownership of personal and team career development supporting growth and skills enhancement.
Manage time effectively to ensure productivity and meet deadlines.
Exhibit self-confidence motivation and determination in achieving individual team and organisational goals.