Executive Assistant & Office Manager

We are seeking a highly organised and adaptable professional to join our team as an Executive Assistant & Office Manager on a 12-month maternity leave cover. This role combines providing confidential administrative support to senior leaders with managing the day-to-day operations of our office.

You will manage calendars coordinate meetings and events arrange travel and prepare reports for the Senior Leadership Team. At the same time you will oversee office facilities reception vendor management and compliance with workplace health and safety standards. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys balancing executive support with operational responsibilities.

Qualifications :

• Previous experience in an administrative or office management role and managing multiple stakeholder needs.
• Strong organisational and problem-solving skills with the ability to manage multiple priorities.
• High proficiency in Microsoft Outlook Word Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Experience coordinating meetings events and travel arrangements.
• Ability to liaise with vendors and manage facilities requirements.
• Knowledge of workplace health and safety compliance (desirable).
• A positive collaborative attitude a strong customer delivery focus and commitment to continuous improvement.

Additional Information :

Why join us: 

NCS Australia is where you can feel at home nurturing your talents and skills as we make tomorrow together one day at a time. Our benefits include paid parental leave initiatives focused on your well-being and discounted health insurance. You will also enjoy discounts on various products and services and be regularly recognised and rewarded for high performance. We are committed to your career development through our Capability Fingerprint industry and partner training programs special interest groups and an AI-driven learning platform. No matter where you are in your career we offer meaningful work and opportunities for growth.

NCS Australia is an equal-opportunity employer and we take pride in our commitment to valuing and supporting our people and the communities we are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Veterans Aboriginal and/or Torres Strait Islander community.

At NCS Australia we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply. 

Agencies:

Weve got this. We request that you do not contact NCS employees outside of the Talent Acquisition team. NCS exclusively accepts resumes from agencies on our preferred supplier panel through the NCS Agency Portal. Agencies that submit resumes must have a valid fee agreement and be assigned to the particular requisition by the Talent Acquisition team. Any resumes that are submitted outside of this process will become the sole property of NCS. If a candidate is hired outside of this process no fee or payment will be given.

Work rights and background checks: 

To be eligible for a position with us applicants will need to have valid work rights for Australia and be willing to undergo a comprehensive background checking process including probity and police checks

Remote Work :

No

Employment Type :

Full-time