Staff Accountant, Facilities Department

Staff Accountant Facilities Department

Kent ISD

Full time 260 day year-round position

Non-UnionHourly Classified Grade5

Responsible for processing accounting transactions budgeting purchasing compiling financial reports maintaining accurate records for documentation and control.

Job Qualifications

1. Bachelors degree in accounting/finance preferred or associates degree with commensurate experience.
2. Proficient in Microsoft Excel and knowledge of other Microsoft Suite products.
3. Familiarity with school fund accounting procedures and systems preferred.
4. Preferred familiarity with General Accepted Accounting Procedures (GAAP)
5. Experience with budgeting preferred
6. Broad knowledge of organization operations policies and procedures.
7. Must possess a positive attitude and interpersonal skills to clearly communicate with both internal and external customers
8. High level of organizational and problem-solving skills with the ability to prioritize and work independently with confidentiality trust and accuracy
9. Predictable and reliable attendance essential

Duties and Responsibilities:

Budgeting:

1. Coordinate all budgeting needs for the Facilities department
2. Develop and/or enhance budgeting process
3. Work with Facilities department staff to coordinate updated budgets
4. Work with business office to coordinate account descriptions
5. Support business office on fixed asset accounting
6. Assist Facilities Operations Supervisor with long term facility budget planning
7. Monitor and track change orders on major facility projects
8. Develop and administer facilities replacement & risk assessment program
9. Assist Facilities department leadership with utility bulk purchasing and third-party custodial service programs

Purchasing:

1. Vendor maintenance Collect and update W-9 information in financial system
2. Enter requisitions for the Facilities department.
3. Complete all necessary price quotations & required competitive bid processes for Facilities department
4. Purchase Order process management
5. Monitor requisitions in progress and open purchase orders
6. Issue sales tax exemption forms to vendors and staff
7. Makes purchases for eligible orders on district purchasing card; reconcile statement monthly.
8. Process vendor credit applications

Operations:

1. Compile and organize departmental documentation including building drawings inspections and records
2. Organize and monitor building compliance needs
3. Provide operational support to Maintenance Custodial and Project Management staff in district-wide initiatives activities and projects
4. Support the Administrative Assistant and various office needs within the Facilities department

Other:

1. Assist the Facilities Operations Supervisor with the annual capital outlay process
2. Complete reports and communications related to the annual capital outlay process
3. Provides backup for Purchasing Department Staff Accountant and other areas as necessary
4. Make recommendations for process improvements and innovation of budgeting and purchasing processes within the Facilities department in coordination with the Business Office
5. Performs tasks and projects as requested by Facilities Operations Supervisor
6. Demonstrates a strong commitment to equity social justice and inclusion in all practices and position responsibilities

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties responsibilities or requirements. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits: Robust benefit package includes full medical dental and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program

Please note due to the large number of applications we are unable to attend to e-mail or telephone inquiries on application status.

The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

It is the policy of the Kent ISD School Board that no student staff member or candidate for any position in the District shall be discriminated against on the basis of race color national origin creed ancestry age gender/sex sexual orientation marital status height weight veteran status political belief or physical/mental disability which does not impair their ability to perform adequately in the individuals particular position or activity excluded from participation in denied the benefit of or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education. The Coordinator for Title IX Section 504 the Age Discrimination Act and Title II is: Dave Rodgers Assistant Superintendent of Human Resources

Required Experience:

Staff IC