Project Adminstrator
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Job Location:
Napier - New Zealand
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Ko te take ka parekareka e koe ki te mahi ki kōnei Why you will enjoy working here
At Downer we set the benchmark for excellence across New Zealands transport and infrastructure sectors. Joining our Hawkes Bay Expressway team means contributing to a major project that will strengthen regional connectivity and resilience. Youll be supported with:
Downer Perks & Benefits Programme
Professional development and growth opportunities
A collaborative people-first culture
Strong support from national and local teams
A workplace committed to Zero Harm and continuous improvement
Te kōwhiringa The Opportunity
We are seeking a highly organised and detail-focused Project Administrator to support the successful delivery of the Hawkes Bay Expressway this role you will provide essential support to the Project Manager operational team.
You will manage project documentation data entry invoicing minute-taking reporting and contract administration-ensuring key processes run smoothly deadlines are met and accurate information flows across the project. Your contribution will directly support the performance compliance and overall success of this high-profile project.
Ngā pūkenga matua Key Responsibilities
Process contract documentation work orders and invoicing
Capture and analyse data including timesheets plant usage HSE metrics
Compile monthly claim documentation and assist with month-end reporting
Administer purchase orders ensure accurate cost allocation and monitor invoice status
Maintain efficient filing systems and ensure documentation is secure and easily retrievable
Attend project meetings record accurate minutes and distribute them promptly
Support project performance reporting across financial Zero Harm and quality metrics
Manage project information systems and data flow
Assist with EOM processes including accruals claims and payment certificates
Identify opportunities to improve administrative systems and support project efficiency
Nā tōu rourou What youll bring
Strong organisational skills with high attention to detail
Experience in administration data entry accounts or project support (infrastructure preferred but not essential)
Excellent communication skills - written and verbal
Competent computer skills including databases document control systems and MS Office
Ability to work methodically under pressure and meet strict deadlines
A proactive team-oriented approach with the confidence to support a busy project environment
Ability to manage multiple tasks with accuracy and professionalism
Me pēhea ki te tono How to Apply
If youre a driven and organised administrator looking to support a major infrastructure project we would love to hear from you. Apply today and help us deliver exceptional outcomes for the Hawkes Bay community.
Key Skills
- Project / Program Management
- Primavera
- IT Project Management
- Microsoft Access
- Public Health
- Data Collection
- PMBOK
- Mobile Devices
- Maximo
- Prolog
- Project Management
- Microsoft Project
