Purchasing Coordinator
Share
Job Location:
Elk Grove, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Purchasing Coordinator is responsible for coordinating placing and tracking all material hardware and supply orders. This role ensures materials arrive on time meet quality standards and support efficient production schedules.
When purchasing workload is lighter the position provides hands-on support in the shop assisting with inventory management receiving staging and other production-related tasks to ensure smooth operations.
This hybrid role is designed to improve purchasing accuracy reduce shipping costs through combined orders and strengthen communication between purchasing vendors and the production team.
Key Responsibilities
1. Purchasing & Procurement
- Coordinate and place purchase orders for all materials hardware sheet goods finishes and supplies for both companies.
- Consolidate orders to leverage bulk purchasing and reduce shipping costs.
- Maintain accurate and up-to-date vendor pricing lead times and material catalogs.
- Track and follow up on all open orders to ensure timely delivery.
- Communicate order status to Shop Director Production Scheduler and Install Teams.
- Compare vendor quotes and negotiate pricing when possible.
- Ensure purchase orders match invoices and report discrepancies.
- Maintain digital PO and material record-keeping systems.
- Manage warranty RMA and return processes with vendors.
2. Inventory & Material Management
- Assist with weekly cycle counts and maintain accurate inventory levels.
- Monitor shop stock levels (hardware consumables adhesives fasteners laminate etc.).
- Recommend re-order points and material stocking levels.
- Maintain organized storage areas and logical material layout.
3. Receiving & Quality Control
- Receive and inspect incoming materials for accuracy and quality.
- Compare shipments against purchase orders and packing lists.
- Document damaged or missing items and communicate with vendors.
- Label stage and distribute materials to appropriate departments or job packages.
4. Production Support
- Assist the shop with light tasks such as:
- Material prep
- Shop organization
- Kitting/staging job materials
- Tool and supply restocking
- Assisting during bottlenecks or rush periods
- Support the Shop Director in operational tasks to keep workflow efficient.
Role Requirements
Skills & Experience
- 2 years purchasing experience.
- Computer skills including a solid knowledge in Word Excel & Outlook.
- Experience in inventory management and analytics.
- Ability to follow existing processes and develop new ones if necessary.
- Experience in purchasing supply chain or inventory control (cabinet/closet manufacturing a strong plus).
- Strong organizational and follow-up skills.
- Comfortable working with vendors negotiating pricing and tracking multiple orders.
- Ability to read job plans / cut lists (or willingness to learn).
- Proficient in basic computer tools (email spreadsheets order entry systems).
- Physical / Shop Requirements
- Ability to lift 3050lbs occasionally.
- Comfortable in a shop environment with materials and machinery present.
- Soft Skills
- Detail-oriented with a strong sense of ownership.
- Effective communicator between vendors shop staff and management.
- Can balance desk work with hands-on tasks in the shop.
- Works well in a fast-paced production environment.
Performance Goals
- Work directly with Director of Operations Manager to execute on buying strategy.
- Use QuickBooks to create P.O.s.
- Understands and manage budgets.
- Verify timely receipt and accuracy of vendor acknowledgments.
- Track inventory communicating delays in orders to mitigate business impact.
- Work with wider management team (Sales Office Clients and Finance) to ensure proper communication and achievement of strategic objectives.
- Manage receiving of parts special orders and maintain inventory of stock items.
- Complete documents for Accounting Department.
- Hold vendors responsible for charging correct prices.
- Update CRM system with updates from purchasing and receiving.
- Maintaining/updating cost of goods.
Performance Goals
- Over time this role should help achieve:
- Reduced shipping and purchasing costs through combined ordering
- Fewer production delays due to material shortages
- Improved vendor relationships and pricing consistency
- A more organized and predictable material flow
- Less burden on designers/PMs for purchasing tasks
- Support for shop operations when purchasing workload is low
Benefits
- Health dental and vision insurance
- Paid Holidays
- Sick and Vacation pay
- 401(k) Plan
- Life Disability and Accident Insurance
- Health Savings and Flexible Spending Accounts
- Full-time year-round work
- Training and skill development
Required Experience:
IC
Key Skills
- Order Management System
- Microsoft Office
- Inventory Control
- Microsoft Access
- Purchasing
- Procurement
- Microsoft Outlook
- Microsoft Word
- Supply Chain Experience
- Microsoft Excel
- ERP Systems
- negotiation
About Company
Closet Factory is looking to add 4-5 Designers to our team in September. If you enjoy collaborating with clients, have an eye for design and are looking for a f...
