Accounts Payable Coordinator

Date: November 13 2025

Job Title: Accounts Payable Coordinator

Type: Permanent Full-Time

Start Date: January 12 2026

Reports to: Director of Finance

Compensation: $40000 - $45000

Hours of Work:
Monday through Thursday (34 hours per week - Hybrid)

Application Deadline: November 28 2025

Location: Canadian Film Centre 2489 Bayview Avenue

About the CFC:

The Canadian Film Centre (CFC) is a charitable cultural organization that drives the future of Canadian storytelling. Our intensive hands-on programs in film television and entertainment technologies empower shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at .

What We Offer:

• Compressed 34-hour work week over 4 days
• Cell phone & internet allowance
• Dental and Health benefits after 6 months of service
• RRSP Matching Plan after 2 years of service
• A diverse and inclusive workplace
• Paid winter closure (2 weeks)
• A beautiful eight-acre estate in the city to call your workplace
• The opportunity to work with up-and-coming film and tv industry professionals

Job Summary:

The Accounts Payable Coordinator is responsible for the accuracy and efficiency of the procurement system; donations-in-kind; assists with the preparation of year-end working papers; and the Charities Information Return.

Responsibilities:

1. Ensuring the procurement transactions (vendor business partners purchase orders; goods and services receipts; invoices; credit card charges; chargebacks; and payments) are accurately recorded on a timely basis;
2. Preparing weekly invoice batches for ACH/Bill Payments/Transfers or via cheque for review and approval;
3. Continuously identifying opportunities for streamlining processes to improve efficiency while maintaining strong internal controls;
4. Assisting with the preparation of the quarterly cost reports;
5. Issuance of T4A-NR for income tax purposes;
6. Receiving analyzing and recording donations-in-kind for Creative Impact Marketing Facilities Operations and Admin; and
7. Assisting with the preparation of year-end working papers and the Charities Information Return.

Specific duties include:

1. Maintaining accurate and complete accounts payable sub-ledgers; ensuring supplier sub-ledgers are not duplicated; and vouchers are accurately coded bona fide and authorized;
2. Processing purchase orders; invoices; credit card charges; payment requisitions; and other payment documents on a timely basis;
3. Preparing credit card purchase authorizations per approved instructions and placing orders;
4. Reviewing service contracts; determining the proper payment method; and posting the liabilities;
5. Reconciling the AP sub-ledgers to ensure accounts payable and purchase orders are properly recorded (deleting duplicate entries etc.) including reconciling monthly supplier statements ensuring all items are; recorded for payment; paid; or otherwise cleared;
6. Scanning and/or saving all payables documents of original entry;
7. Receiving the monthly allocations (for postage; and photocopies); ensuring their accuracy and recording the relevant journal entries;
8. Assisting the Director of Finance with the preparation of the cost reports on a quarterly basis or as requested by authorized staff;
9. Issuance of T4A-NR for non-residents for services rendered in Canada; and preparing the related CRA summary forms;
10. Ensuring the accuracy and completeness of the donation-in-kind records for Creative Impact; Marketing; Facilities; Operations and Admin; analyzing and comparing to prior years; following-up with responsible staff; and ensuring variances are explicable;
11. Preparing year-end working papers for Accounts Payable; Accruals; Prepaid expenses; and Donation-in-kind; assisting with other year-end duties as required;
12. Assisting with the preparation of the Charities Information Return (T3010);
13. Vacation backup for the issuance of receipts for income tax purposes.

Other duties:

1. Understanding the CFCs operations and history.
2. Familiarity with the CFC Policies and Procedure Manuals.
3. Ensuring all confidential information (personal and financial) is identified and properly safeguarded both electronically and under lock and key and adhering to the CFC Confidentiality policies in the CFC Policies and Procedures Manual;
4. Maintaining good relationships with CFC staff and suppliers and responding to requests and inquiries promptly and courteously (within 24 hours).
5. Active participation in department and staff meetings and on internal committees as required.
6. Participating in fundraising activities including cash duties at special events.
7. Other duties commensurate with the responsibilities and duties outlined above.

Qualifications:

• Minimum 2-4 years of related work experience in accounting preferably in a not-for-profit environment in the entertainment or cultural industries;
• Excellent interpersonal skills and the ability to work within a team environment;
• Proficiency in SAP Business One preferred; proficiency in other accounting systems such as Quickbooks or Sage an asset;
• Proficiency in Microsoft Office;
• Must be organized independent resourceful and motivated with impeccable time management skills and the ability to prioritize;
• Excellent written and verbal communication skills.

Interested and qualified candidates should submit a cover letter and resume (PDF Format) to by November 28 2025 and indicate Accounts Payable Coordinator in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process please notify Human Resources at .

We thank all interested applicants; however only qualified candidates will be contacted. No telephone calls please.

Required Experience:

IC