Marketing & Licensing Assistant

Manila - Philippines

Monthly Salary: PHP 410 - 410

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Schedule: The role starts at 20 hours per week with the potential to expand up to 40 hours per week based on performance and business needs.

Flexible bur ideal working hours overlap with 9:00 AM 5:00 PM CT in the U.S.

Overview

We are seeking a highly organized and proactive Marketing and Licensing Administrative Assistant to support our fast-paced marketing and licensing teams. This role is ideal for someone with excellent written and verbal English communication skills strong attention to detail and a passion for keeping projects calendars and deliverables on track. Youll play a pivotal role connecting internal teams external partners and licensors ensuring smooth operations and deadlines are met.

Primary Responsibilities

Marketing Operations

Manage communications with internal teams and external partners with a professional and solutions-oriented approach.
Maintain campaign and launch calendars (seasonal retail licensing) and track key deadlines.
Oversee deliverables including photography copy graphics and video; ensure files are labeled versioned and properly stored.
Update shared folders and Airtable with approved creative assets archiving outdated versions.
Assist with marketing recaps monthly scorecards and tracking metrics such as reach engagement spend and ROAS (basic familiarity is sufficient).
Support photoshoot coordination (shot lists samples shipping).
Compile marketing decks for reviews recaps and cross-functional presentations.
Proofread marketing materials for clarity tone and accuracy.
Assist with PowerPoint updates formatting and visual storytelling.

Licensing Coordination

Maintain a licensing tracker for product lines programs and timelines.
Submit packaging product and marketing assets for licensor approval directly when appropriate.
Track feedback rounds approvals and ensure stakeholders are updated.
Organize and maintain brand guides contracts and approval documents.
Support new license onboarding (MNDAs asset requests brand decks style guides).
Serve as liaison between internal Creative/Product Development teams and external licensors.
Draft professional status updates summarizing approval progress.

Cross-Functional Collaboration

Collaborate closely with Marketing Product Development/Creative Sales and external licensors agencies and vendors.
Act as the communication bridge between teams summarize discussions track next steps and ensure alignment.

Requirements

Exceptional written and verbal English communication skills clear concise professional.
Highly organized dependable and detail-oriented; proactive follow-through.
Comfortable using Google Workspace Airtable Slack Excel/Sheets and shared drives. Quick learners are welcome if not familiar with all tools.
PowerPoint and visual storytelling skills a plus.
Proactive problem-solver who anticipates needs and ensures teams stay aligned.
Ability to work independently prioritize tasks and manage deadlines across multiple projects.

Scope:

Work remotely on Central Eastern or Pacific Time (U.S.).
Participate in daily 1520 minute check-in calls with the U.S. team.
Provide weekly updates via Slack or email based on workload.
Respond to messages within 24 business hours.
Maintain a friendly and professional tone in all interactions.
Peak periods or launches may require flexibility in hours; year-round workload varies based on project demands.

Reporting Structure

This role reports to the Marketing and Licensing Manager and collaborates closely with both teams.
Responsibilities may shift depending on project priorities with time split fairly evenly between marketing operations and licensing coordination with a slight focus on licensing.

Independent Contractor Perks

Permanent work from home
Immediate hiring

ZR29532JOB

Required Skills:

Advanced proficiency in QuickBooks Online HR experience with an AU-based client/company Strong understanding of Australian bookkeeping practices including BAS Excellent communication and documentation skills Detail-oriented self-managed and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR24527JOB

This is a remote position. Schedule: The role starts at 20 hours per week with the potential to expand up to 40 hours per week based on performance and business needs. Flexible bur ideal working hours overlap with 9:00 AM 5:00 PM CT in the U.S. Overview We are seeking a highly organize...