Executive Assistant and Project Supervisor
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary:
The Executive Assistant and Project Supervisor to the Chief Operating Officer (COO) provides high-level administrative analytical and project management support to enhance the efficiency and effectiveness of the COOs office. The role requires a detail-oriented data-savvy and highly organized professional capable of managing multiple priorities tracking project deliverables analyzing reports and ensuring seamless coordination across departments.
Key Responsibilities:
Executive and Office Management
- Manage and maintain the COOs calendar appointments and daily schedule to ensure effective time management.
- Prepare review and organize reports presentations and correspondence for the COOs meetings and briefings.
- Coordinate and document meetings including preparing agendas taking minutes and tracking action items.
- Maintain confidentiality of sensitive information and handle all matters with professionalism and discretion.
Operational Analytical and Project Management Support
- Analyze operational data track performance metrics and generate insightful reports to support decision-making.
- Support the preparation of performance dashboards business insights and strategic presentations.
- Manage and track the progress of key projects and initiatives across departments ensuring timely execution and alignment with organizational goals.
- Coordinate project timelines deliverables and stakeholder communications to ensure effective follow-up and accountability.
- Liaise with internal teams to collect and organize information for management reports operational reviews and project updates.
Strategic Support and Coordination
- Assist in the planning and execution of departmental goals and strategic initiatives.
- Monitor progress of key operational activities and provide regular updates to the COO.
- Anticipate the COOs needs and provide proactive administrative analytical and project management support.
Requirements
- Proven experience in an executive-level support role ideally within a large or multinational organization.
- Strong project management skills with the ability to coordinate multiple work-streams and ensure timely delivery of outcomes.
- Experience using project management tools or frameworks (e.g. Asana Trello MS Project or similar).
- Strong analytical and reporting skills with proficiency in Microsoft Excel and PowerPoint.
- Confidence in liaising with senior directors stakeholders and their executive assistants.
- Flexible composed and effective under varying workloads and tight deadlines.
- Strong interpersonal written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Initiative-driven collaborative and emotionally intelligent.
- Committed to confidentiality and handling of sensitive information.
- Analytical thinker with a problem-solving mindset.
- Detail-oriented with excellent proofreading and document preparation skills.
- Keen to understand business context and strategic implications of tasks.
Benefits
- Competitive Salary
- 13th Month Allowance
- Leave Allowance
- Monthly Performance Bonus
- Retirement Savings
- Medical Coverage
- Opportunity to work in a fast-paced and dynamic environment
Company Industry
IT Services and IT Consulting
Key Skills
- Quality Assurance
- Construction Experience
- Construction Management
- Digitization
- Paving
- Stucco
- Project Management
- Contract Management
- Horizontal Drilling
- Auto Restoration
- Supervising Experience
- EHS
