Company Secretary

Job Title:Company Secretary

Location:Ibrahimpatnam Hyderabad
Reports to:Board of Directors / Executive Director/CFO
Employment Type:Full-time

Industry:Medical Device Manufacturing

Job Summary:

The Company Secretary will be responsible for ensuring the company complies with statutory and regulatory requirements maintaining corporate governance standards and supporting the board of directors. This is a key role for an unlisted Public Limited Company where the secretary may also be expected to handle additional administrative or compliance functions.

Key Responsibilities:

1. Statutory Compliance

• Ensure the company complies with the provisions of the Companies Act FEMA and other applicable laws.
• File annual returns and other statutory forms with the Registrar of Companies RBI and other authorities.
• Maintain and update statutory registers and records (e.g. register of members directors share transfers etc.).

2. Board and General Meetings

• Organize and coordinate board meetings meetings of committees of the board annual general meetings and extra-ordinary general meetings.
• Prepare meeting agendas notices resolutions and minutes.
• Ensure proper recording and safekeeping of meeting minutes.

3. Corporate Governance

• Advise the board on corporate governance practices directors duties and company law matters.
• Act as a liaison between the board and stakeholders.
• Monitor changes in relevant legislation and ensure timely compliance.

4. Liaison and Communication

• Act as the point of contact between the company and regulatory bodies (e.g. ROC).
• Coordinate with external advisors (e.g. auditors legal counsel) on compliance matters.
• Respond to shareholder queries and manage shareholding matters.

5. Record Keeping & Documentation

• Maintain updated records of directors shareholders share capital transactions with related parties etc.
• Manage company documents contracts and legal records.

6. Additional

• Drafting board reports and company policies.
• Drafting and review of agreements.
• Support the finance team in handling investor relations and secretarial audits.

Qualifications:

• Qualified Company Secretary (Member of the Institute of Company Secretaries of India).
• 1-3 years of relevant experience preferred; freshers with strong knowledge may be considered.
• Knowledge of Companies Act SEBI regulations and corporate governance best practices.
• Proficiency in MS Office.

Key Skills:

• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Ability to multitask in a dynamic environment

Required Skills:

Company Secretary