ProposalAdmin Coordinator
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Job Location:
Monthly Salary:
Posted on:
12 days ago
Vacancies:
1 Vacancy
Job Summary
Proposal/Admin Coordinator
Markham ON
At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses their entrepreneurial spirit in an employee-owned company that believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together we are EXP.
Are you ready to design your future
Be our nextProposal/Admin Coordinator!
Your work environment at EXP
In this role you will be a part of theTransportation group based inMarkham ON ONoffice and have the opportunity to work on a variety of projects.
What a day at EXP has in store for you
- Work directly with the Vice President of Transportation
- Coordinate meetings and travel arrangements
- Edit and format reports proposals and other technical documents
- Prepare and review proposals standing offer agreements and draft proposal documents associated forms submission etc.
- Compose and distribute meeting notes routine correspondence and reports
- Perform other administrative duties such as data entry copying collating faxing filing document retrieval scheduling coordination of meeting rooms ordering of lunches for meetings mailings information gathering word processing transcription document binding and document scanning
- Prepare client and proposal documents as requested including resumes/CVs specialized tabs for proposals letters etc.
- Provide backup/ break coverage for the front office including switchboard/ reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers
- Provide backup support for the other admin teams and divisions as necessary
- Manage the full proposal lifecycle from reviewing RFI/RFQ/RFP requests to delivering the final submission
- Create refine and deliver highquality presentations
- Develop and maintain support material: boilerplate content resumes project sheets images testimonials
- Establish and maintain positive relationships with internal teams at all levels
What your experience looks like
- 1-4 years of administrative experience ideally in theEngineeringConsultingindustry
- Excellent time management and organizational skills
- Ensures accuracy and quality through strong attention to detail
- Persistent enthusiastic and driven
- Excellent proficiency with MS Office (including Word Excel PowerPoint OutlookMicrosoft Projectand SharePoint)
- Demonstrates strong English language skills in writing editing and proofreading.
- Ability to multitask and work within tight deadlines
- Experience with CRM software especially Deltek Vantagepoint is an asset
- Flexibility to work overtime
- Excels in teambased environments to drive collective success
This job posting is for an existing position vacancy within our organization.
The salary range for this role is between$49.4K - $69.1K. The actual compensation packages are based on several factors that are unique to each candidate including but not limited to skill set depth of experience certifications and specific work location.
EXP subscribes to the Workplace Equity Program. Applications from women members of visible minorities Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: .
Required Experience:
IC
Key Skills
- Section 8
- Time Management
- Customer Service
- Microsoft Outlook
- Microsoft Word
- Yardi
- Computer Literacy
- Fair Housing Regulations
- LIHTC
- Budgeting
- OneSite
- Property Management
About Company
Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its en ... View more
