Culture & Operations Manager
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
17 days ago
Vacancies:
1 Vacancy
Job Summary
TXI is seeking a Culture & Operations Manager to steward our cultural rituals support internal communications and partner on organizational initiatives that keep our fully-remote employee-owned company connected and thriving.
Building the right thing is often harder than building it right. More than 80% of digital innovations fail because theyre not trying to solve real user needs. We take a pragmatic approach to innovation by deploying integrated teams to uncover insights from users and turn them into compelling digital solutions. As an employee-owned boutique strategy and product innovation firm our capabilities include product discovery delivery and adoption.
As the Culture & Operations Manager you will ensure our cultural programs run smoothly support our Head of People on internal communications and change management and provide project management partnership for strategic organizational initiatives. Youll be the operational backbone that helps TXI maintain its strong culture while growing thoughtfully. This role offers a potential growth path toward more strategic program ownership and broader organizational impact.
Key Responsibilities
Cultural Programs & Employee Experience
- Serve as a thought partner and operational support to the Head of People
- Own and execute cultural rituals including employee recognition (birthdays anniversaries values awards milestone awards) employee engagement programs and connection events (Coworking Days biweekly virtual town halls quarterly gatherings)
- Plan and coordinate quarterly all-hands meetings and connection events including logistics content coordination A/V setup accessibility needs and memorable moments
- Manage employee survey administration and synthesis support including engagement surveys and pulse checks
- Support DEIB initiatives including sustainable giving fund allocation climate offset coordination and weekly tips sharing
Internal Communications Support
- Partner with the Head of People on cascading information to different constituencies across the organization
- Ensure multiple communication modalities are utilized effectively (Slack Notion Loom etc.)
- Maintain high responsiveness in Slack channels
- Document answers to common questions and maintain organized up-to-date internal resources in Notion and Slack
Program Management & Business Operations
- Support planning and execution of external events (e.g. conference attendance networking dinners)
- Launch and monitor onboarding and offboarding checklists following up through resolution
- Coordinate with vendors for equipment swag and logistics
- Manage administrative operations including review cycles handbook acknowledgments and manager budget tracking
- Support larger strategic initiatives (Career Pathways ESOP communications) as a program partner to accountable leaders
Strategic Partnership
- Project manage smaller organizational initiatives by creating work plans tracking progress and adjusting as needed (and transparently communicating progress - see above)
- Collaborate with internal practice groups or leadership team members to help run internal initiatives and operations efficiently and transparently
- Encourage facilitate and evaluate internal experimentation and process improvements across the organization
- Identify opportunities to strengthen cultural programs and internal operations as you gain organizational context
What Were Looking For
- 5-7 years of experience in people operations business operations internal communications or a related field
- Strong project and program management skills with the ability to juggle multiple concurrent initiatives
- Exceptional organizational skills and attention to detail without losing sight of the bigger picture
- Excellent written and verbal communication skills with the ability to adapt tone and style for different audiences
- Highly responsive and service-oriented mindset with a bias toward action
- Comfort working in ambiguity and creating structure where it doesnt yet exist
- Collaborative approach with the ability to build trust and partnerships across the organization
- Systems thinking and process improvement orientation
- Experience supporting or working in fully remote organizations
- Familiarity with tools like Slack Notion Culture Amp (or similar) is helpful but not required
- Growth mindset with eagerness to expand from operational execution into more strategic program ownership over time
Success in This Role
- Cultural programs and rituals run smoothly independently and feel meaningful to employees
- Youre a trusted and valuable partner to the Head of People on communications and change management initiatives
- Smaller organizational initiatives are well-managed with clear progress and outcomes
- Internal resources are well-organized and easy for employees to navigate
- Employees feel connected to each other and to the organization despite being remote-first
- Youre developing strategic thinking and taking on increasing ownership of programs and initiatives
- Youre building the foundation for broader organizational impact and leadership
Who We Are
Were a curious and humble group of people who are intentional about personal growth and supporting each others careers. We aim to explore new skills frameworks and approaches to deliver the most meaningful digital product experiences. And were constantly pushing ourselves to experiment explore and challenge assumptions.
We bring that same passion for learning and growth to our clients by digging into their organizations reframing their problem statements and spending time with their users. This ensures that were pushing our clients forward while developing and delivering valuable products that matter.
What your days will look like and what success will look like
Its important to set the right expectations to promote your growth at TXI. Here is some of what you can expect in your first two years as the Culture & Operations Manager.
Within 1 month you will
- Begin the company onboarding process and immerse yourself in TXIs culture values history and client commitments
- Review TXIs business model understanding our service communication approach
- Gain a high-level understanding of our integrated development process tooling frameworks and project methodologies
- Learn a bit about the TXI client experience from product discovery through delivery
- Deepen your understanding of the employee-owner experience at TXI
- Begin ownership of recurring connection and engagement rituals
Within 3 months you will
- Complete your onboarding process
- Participate in and support the organization of your first TXI Quarterly with the entire organization
- Manage 1-2 smaller administrative initiatives on your own
Within 6 to 12 months you will
- Complete a comprehensive review with your manager
- Support the organization of and attend a TXI in-person quarterly to meet many of your colleagues including outside the office setting
- Continue managing discrete initiatives in collaboration with leaders across the organization
Within 1 to 2 years you will
- Look back proudly on the projects and organizational changes youve inspired or directed as well as the impact you have made across TXI
Some reasons why you might like working with us
We have been recognized for both our internal employee experience and for delivering a trusted customer experience. At TXI we are intentional about the way we work and how we support both our team and our clients.
1. We focus on Product Innovation by helping to envision initial new product concepts for our clients. We are core contributors to shaping the work that we do and the problems were working to addition to that ideation stage we get to help them bring these new concepts to market. We help both to build the right thing (design thinking and product discovery) and build the thing right (agile mindset and iterative approach).
2. We care about DEIB (diversity equity inclusion and belonging). To deliver the best solutions we need positive inclusive environments with as much diversity in the room as possible. Learn more about our DEIB learnings roadmap and history: We work in a variety of industries and encourage our team members to explore new domains solve different kinds of problems and adopt new technologies. There is no getting bored in our portfolio. Youll work across Industry 4.0 manufacturing and logistics; and build data web mobile and IoT solutions.
4. We work in integrated teams (and occasionally we will work as staff augmentation if theres a good rationale for it). At TXI we seek to bring all of the good ideas to the table so you learn from the talented teammates you regularly pair with. Strategy delivery management design and engineering regularly collaborate.
5. We are intentional about supporting each individuals growth. Challenge and support each other is a core value of the company and we take that mission seriously. Thats why every employee has a personal learning & development budget and a bi-weekly conversation with their manager about their progressas well as why we created our Career Pathways to equitably promote each persons path at TXI.
6. We value transparency and open discussion. As an employee-owner you will have a front-line view of the companys performance risks and issues finances and budgets.
7. We build products that matter. We advance the causes and goals of our partners and consistently deliver outcomes for them. See some examples below.
What We Make
For over two decades weve partnered with clients across industries to research design and develop custom web and mobile applications that make a meaningful impact. Some examples of that impact include:
1. Improving prediction of patient enrollment in global clinical trials for life-saving drugs through the integration of advanced analytics and digital innovation
2. Developing responsive applications for a major logistics company to amplify productivity and decrease maintenance time
3. Transformed a manufacturer from a company known for data loggers to an international leader in tech-powered environmental monitoring solutions through proactive data-powered IT products
4. Empowering nonprofits with real-time insight into progress and potential for donor impact through transformative fundraising software
5. Designing a digital experience that is driven by evidence-based treatment and therapy plans to support LGBTQ youths who face societal and personal biases due to their orientation
6. Driving accountability and motivation for patients recovering from spinal surgery through an integrated mobile app and a wearable device on the patients lower back
7. Creating a new mobile app to inspire employees to love where they work by delivering meaningful savings and recognition in their workplace while also amplifying merchant partner reach across the U.S.
But the work is just one part of what makes TXI a rewarding place to be. We support each others interestswhether its volunteering organizing meetups speaking at industry events or learning new techniques and technologies. If theres something youre passionate about we want you to pursue it and teach it to the rest of us. Our company Brunch & Learns and regular practice meetings are just some of the ways we create space for sharing learning and professional development.
What We Offer
We believe in equitable pay. The salary range for this role is $90000 to $115000. In addition to base compensation and an incentive pay structure we also offer the following benefits which are intended to take care of you (and the people you care about):
1. Employee Stock Ownership Program: TXI is 100% employee-owned through an ESOP which grants shares of company stock to all employees as a retirement benefit
2. Quality health insurance and medical travel benefit
3. Generous paid time off
4. Paid parental leave policy (equal for all TXI parents)
5. 12 weeks of paid FMLA leave for qualifying events ensuring you can prioritize important life moments
6. 401k plan including employer matching
7. Remote-first working environment with minimal onsite client work
8. Company retreats and Quarterly days both of which are a chance to connect in person and outside of the office
9. Benefits for professional development home office improvements and renewable energy switching
Location
Due to the nature and responsibilities of this role we are only considering candidates based in Chicago or the Chicagoland area. We have a remote environment at TXI with distributed team members in the US Canada South America and Europe who work from home. We communicate and collaborate effectively in a remote environment using tools like Miro Notion Slack and Zoom. We also prioritize virtual bonding and emphasize inclusivity autonomy and trust while cultivating a safe and welcoming environment that is conducive to supporting a positive employee experience.
While we encourage asynchronous communication we often work in pairs or in collaboration sessions. Therefore having some core hours that overlap with our clients and your fellow team members is important. Regardless of where you are living and working all TXIers have multiple opportunities throughout the year to meet and hang out in person to continue building those connections.
We take equality seriously
TXI is proud to be an equal opportunity workplace and is committed to equal opportunity employment without regard to race religion color gender (including gender identity change of sex and transgender status) sexual orientation age disability ancestry national origin military or veteran status marital status genetic information or any other characteristic protected by applicable law.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Manager
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
TXI, a Chicago-based award-winning digital consultancy, creates experience-led data products for over two decades.
