Executive Assistant

Auckland - New Zealand

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Te Whiwhinga mahi The opportunity

Were seeking two experienced Executive Assistants who understand how to effectively contribute to actioning administrative tasks thereby freeing up the leaders time to focus on strategic priorities and core operational activities.

In this dynamic environment youll provide high-level support to several leaders. This means that youll not only manage the operational activities but also demonstrate what great looks like by helping to manage busy schedules coordinate key processes and meetings and ensure that information and decisions flow seamlessly. Youll bring initiative discretion and great communication skills and youll enjoy building strong connections with people across all levels of the University.

Ngā Haepapa Matua Key Responsibilities (not limited too)

Timely and effective diary management for leaders you support including prioritising rescheduling and coordinating logistics
Managing the leaders email inbox through filtering responding and organising messages to ensure important communication isnt missed.
Coordinating activities processes and workflow of the leaders you support
Drafting formatting and enhancing documentation including correspondence presentations and reports.
Be available on campus to support meeting and forum arrangements including room and technology set-up and visitor greetings

The role is a full-timepermanent role (37.5 hours per week)

The remuneration is $ 62400 - $ 82400 per annum dependent on skills and experience.

For more information about this role please refer to the Position Description

He kōrero mōu About you

Were seeking confident and experienced Executive Assistants who excel in a busy and complex environment and take pride in delivering effective support. To succeed in this role youll bring:

Experience (5 years) supporting leaders as either a Personal Assistant Executive Assistant or with senior administrative experience.
Exceptional organisational and time management skills with the ability to anticipate needs manage multiple priorities and stay calm under pressure.
Outstanding communication skills written verbal and interpersonal
High-level proficiency in Microsoft 365 (Outlook Word Excel PowerPoint Teams) and a natural ability for learning new systems and tools including AI
Proactive solutions-focused approach demonstrating sound judgement discretion and professionalism in handling sensitive and confidential information.

Ngā āhuatanga kei a mātou What we offer

The University of Auckland is New Zealands leading University and maintains significant computational laboratory and analytic facilities. Auckland is frequently rated as one of the worlds most liveable cities.

The University is committed to providing an excellent working environment through the following:

Up to 6.75% company superannuation scheme

A competitive salary with five weeks annual leave

In addition we also offer career development programs discounted car parking a generous parental leave allowance childcare and other discounts on internal and external services.

For more information please visit Staff Benefits.

Me pēhea te tuku tono How to apply

Applications must be submitted online by the closing date of 4th December 2025 to be considered. We may close this advert early if we have a large number of applications. Please include your cover letter and CV highlighting how you can meet the skills and experience detailed above.

Please reach out to Andrew Colgan (Facilities & Services Manager) via for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

**We reserve the right to close applications early if a suitable candidate is found**

Additional Information :

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe inclusive and equitable environment. For further information on services for Māori Pacific women LGBTQIATakatāpuiMVPFAFF people with disabilities parenting support flexible work and other personal circumstances go to

Remote Work :

Employment Type :

Full-time

Te Whiwhinga mahi The opportunityWere seeking two experienced Executive Assistants who understand how to effectively contribute to actioning administrative tasks thereby freeing up the leaders time to focus on strategic priorities and core operational activities. In this dynamic environment youll p...