Senior Administrative Assistant
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Job Location:
North Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Purpose
Describe the primary goals objectives or functions or outputs of this position.
Responsibilities include all administrative functions of the department: answering phones managing calendars scheduling travel managing correspondence and scheduling couriers processing expense reports planning meetings/events creating or revising business documents preparing presentations from source materials handling teleconference Web Ex and Blackberry/iPhone setups managing billing compiling meeting materials and other similar matters.
Responsibilities
List up to 10 main responsibilities for the job. Include information about the accountability and scope.
- Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
- Monitors and prioritizes executives email highlights actions and routinely authors responses.
- Coordinates and maintains departmental files as assigned in compliance with corporate and legal guidelines.
- Follows company purchasing and other established procedures.
- Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software including Corporate Travel website and other programs.
- Coordinates new employee office setups and onboarding.
- Professionally interacts with high level executives.
- Consistently handles confidential or business-sensitive information.
- Maintains and manages calendars including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
Qualifications :
Qualifications
List required and preferred qualifications (up to 10). Include education skills and experience.
- Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
- Experience providing support to a VP level or equivalent.
- Intermediate to advanced knowledge of Microsoft Office Suite Outlook Adobe Acrobat understanding of business processes and requirements.
- Self-starter able to function at a high level with general instruction.
- Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
- Team-oriented can-do attitude and desire to be productive contributor to overall organization.
- Learns quickly and can change course quickly when needed.
- Open to suggestions and innovation for improvement.
- Professional demeanor and ability to maintain confidentiality.
Additional Information :
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Full-time
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuro ... View more
