Senior Administrative Assistant WMCG
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Job Location:
Augusta, ME - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
How would you like to work in a place where your contributions and ideas are valued A place where you can serve with compassion pursue excellence and honor every voice At Wellstar our mission is simple yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of whats possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry and in peoples lives.
Work Shift
Job Summary:
The Senior Administrative Assistant provides administrative technical and analytical support to directors/leaders and other employees by handling a variety of administrative tasks to ensure efficient operation of the office.Core Responsibilities and Essential Functions:
Manages all aspects of the directors/leaders schedule. Confirms meetings to minimize last minute changes and looks ahead to ensure necessary materials are available for pre-work and pre-planning purposes. Controls associated activities to ensure the smooth operation and strong support for the directors. Coordinates all activities and affairs for the directors/leaders which may include support for his/her meetings and conferences in addition his/her management staff etc. as as the point of contact for the directors/leaders. Answers and directs incoming telephone calls in a professional manner manages a wide variety of inquiries requests and issues for the directors/lead office and responds to patient and staff inquiries and concerns as appropriate. Maintains a high level of professionalism and courtesy in communications and interactions with others. Attends staff meetings reads unit communications/email and is accountable for content/information prioritizes and directs incoming mail emails and other correspondence to ensure expeditious follow-up. Communicates with direct reports status of requests issues inquiries etc. Coordinates procurement of office supplies and other areas as requested. Prepares charts tables and professional PowerPoint presentations as directed by the directors/leaders. Composes letters and routine emails on behalf of the directors/ timely submission of various financial reports personnel evaluations timesheets etc. for directors/leaders and direct reports and maintains associated departmental personnel records. Secures travel plans initiates travel requests develops travel itinerary and composes and submits travel expense reports to ensure timely reimbursement. Gathers and disseminates various financial reports and budgeting messages as deemed appropriate. May support higher-level budget needs by preparing expense documentation monthly budgets and to seek cost-savings ideas and ways to improve operations of the office. May be required to provide assistance with special meetings and events to include conference room organization AV operation and catering duties as other duties as assignedComplies with all Wellstar Health System policies standards of work and code of conduct.Required Minimum Education:
- High School Diploma General or GED General
- *** Format Error Associates General-Preferred
Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.Additional License(s) and Certification(s):
Required Minimum Experience:
Minimum 5 years administrative support or related field. Required orMinimum 5 years administrative support or related field in a health system setting PreferredRequired Minimum Skills:
Detail orientedExcellent computer and Microsoft Office verbal and written communication organizational multitasking and interpersonal skillsAbility to make sound decisions and problem solveJoin us and discover the support to do more meaningful workand enjoy a more rewarding life. Connect with the most integrated health system in Georgia and start a future that gives you more.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
Wellstar is the largest and most integrated healthcare system in Georgia, affiliated medical groups, urgent care centers and provide tailored health plans. Wellstar has medical services in virtually all fields of medicine, including primary care, heart care, cancer treatment, neurolog ... View more
