Executive Assistant

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

CARRIAGEWORKS

Carriageworks is a thriving cultural centre located on Gadigal land in Redfern Sydney. Built within the spectacular Eveleigh Railway Workshops it hosts vibrant arts events and a thriving creative industries program. As well as popular events such as the weekly Farmers Market Sydney Writers Festival Australian Fashion Week and Sydney Contemporary Art Fair Carriageworks presents its own compelling programme of music theatre dance and visual arts. With recent renewal at both executive and board levels Carriageworks is poised for a transformative phase in its history promising significant growth and impact in the years ahead.

CARRIAGEWORKS VALUES

Respect Each Other: Everyone is welcome. Everyones voice is important. We learn from each other by listening with empathy and care.
Share The Journey: Support others to be their best. We act with integrity and trust. We are collectively responsible.
Be Adventurous: Embrace creativity. We search for courageous ideas and new opportunities.
Take A Long View: Respect country priorities sustainability and nurture new ways of thinking out of old. We lay foundations for generations to come.

PURPOSE OF THE ROLE

The Executive Assistant provides high-level administrative support to the CEO and GM ensuring their time is managed efficiently while also providing Board company secretarial and stakeholder management support. This role combines traditional EA duties with responsibilities that ensure smooth governance processes and effective engagement with internal and external stakeholders.

KEY RESPONSIBILITIES

Executive Support

Manage CEO and GM diaries emails and workflows to optimise their time and priorities.
Coordinate domestic and international travel arrangements.
Draft review and edit correspondence reports and presentations.
Maintain confidential and sensitive information.

Strategic Support

Support the CEO and GM in updating the strategic plan as directed

Support the CEO and GM with strategic projects particularly focusing on documentation (papers presentations etc)
Actively manage meetings and relevant agendas for strategic meetings and projects.

Board & Company Secretarial Support

Coordinate Board Sub-Committee and Advisory Group meetings: agendas materials minutes and follow-up actions.

Ensure timely submission of Board and Sub Committee papers and regulatory filings (ASIC ACNC).
Support governance processes and compliance requirements. .

Stakeholder Management

Act as a key point of contact for external stakeholders including government agencies cultural partners and resident companies.
Manage and distribute opening night and other key stakeholder invitation lists ensuring invitation lists are appropriately curated for the type of event/program.
Build and maintain professional relationships to support Carriageworks objectives.
Coordinate meetings communications and follow-up with external stakeholders as required.

Leadership & Collaboration

Actively contribute to the Carriageworks team collaborating with colleagues across departments.
Uphold and promote Carriageworks values in all interactions.

ESSENTIAL CRITERIA

2 years experience in an executive support role.
Strong administrative organisational and multitasking skills.
Experience managing executive diaries travel and meetings.
Experience in Board administration or company secretarial support.
Strong written and verbal communication skills.
Ability to prioritise competing demands and work independently.
Interest or experience in arts and cultural sectors.
Requirement to be office based at least 4 days per week with a maximum of 1 day working from home.

WHY JOIN US

Be part of a vibrant and creative organisation at the centre of Sydneys arts scene.
Work on diverse projects spanning live performance exhibitions and food culture.
Gain hands-on experience in digital marketing campaigns and events.
Learn from a supportive and collaborative marketing team.
Access to complimentary tickets for Carriageworks shows.
Paid parental leave.
Professional development and training to grow your skills and career.
Free and confidential Employee Assistance Program to support your wellbeing.
Breakfast supplies to get your morning off to the right start

APPLY:Pleasesubmityourcover letter and your resumeto outlining your experience against the role responsibility areas. Applications will be treated in the strictest confidence.

Carriageworks values diversity and is committed to providing equal employment opportunities. We encourage applications from individuals who may have less experience due to their unique circumstances but demonstrate a strong willingness to learn and grow in the role. If you are passionate about joining an exciting team and contributing to a culture of diversity and inclusion we welcome your application and look forward to the unique contributions you can bring to our team.

Application closing date: Monday 24th November.

Required Experience:

CARRIAGEWORKSCarriageworks is a thriving cultural centre located on Gadigal land in Redfern Sydney. Built within the spectacular Eveleigh Railway Workshops it hosts vibrant arts events and a thriving creative industries program. As well as popular events such as the weekly Farmers Market Sydney Wr...