Administrative Assistant

Position Title: Administrative Assistant to CISO & COO

Location: Fountain Valley CA 92708

Schedule: Standard

Employment Type: 3 to 6 months (Contract-to-Hire)
Language Requirement: Bilingual Korean & English

Overview:

• Client is seeking a highly organized and bilingual Administrative Assistant to support our Chief Information Security Officer (CISO) and Chief Operating Officer (COO).
• This contract-to-hire position is a full-time onsite role that offers the opportunity to work closely with senior leadership in a fast-paced dynamic environment.
• The ideal candidate will be proactive detail-oriented and capable of managing a wide range of administrative and operational tasks.
• This role plays a key part in supporting executive-level operations communications and coordination across departments.

Key Responsibilities

Executive Support:

• Manage complex calendars schedule meetings and coordinate logistics for the CISO and COO.
• Prepare meeting materials presentations reports and follow-up documentation.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate domestic and international travel arrangements including itineraries accommodations and expense reports.
• Act as a liaison between executives and internal/external stakeholders.
• Track key initiatives and ensure timely follow-ups and status updates.
• Support cross-functional projects by organizing meetings compiling updates and maintaining project documentation.

Communication & Language Support:

• Translate documents and communications between Korean and English as needed.
• Draft proofread and edit correspondence memos and reports in both languages.
• Facilitate clear and professional communication between executives and their teams.
• Collaborate with other administrative staff to ensure alignment across departments.

Onsite Presence & Office Culture:

• Coordinate onsite logistics including meeting room setup visitor management and internal events.
• Support team engagement activities and contribute to a positive inclusive office environment.
• Ensure executives are well-prepared and supported throughout their day.

Qualifications & Experience

• Language Skills: Fluent in Korean and English (spoken and written).
• Experience: Minimum 2 years of administrative or executive support experience
• Education: Bachelors degree preferred; equivalent experience considered.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) Zoom/Teams and travel/expense management tools.
• Professionalism: High level of discretion integrity and reliability.
• Communication: Strong verbal and written communication skills in both languages.
• Organization: Excellent time management multitasking and prioritization abilities.
• Adaptability: Comfortable working in a fast-paced evolving environment with constantly shifting priorities.