SECRETARY III (SR-16) [1 vacancy]
Share
Job Location:
Monthly Salary:
Posted on:
14 days ago
Vacancies:
1 Vacancy
Job Summary
Position Information
- Supporting the parks people and programs that make our community thrive!
TheDepartment of Parks and Recreation is looking for an organized multitasker who can keep things running smoothly behind the scenes by coordinating and managing matters that require executive attention. As a Secretary III you will provide high-level secretarial and administrative support to the Head of the Executive Services Division by keeping information flowing smoothly documents well-organized and operations running efficiently.
What You Will Do:- Receive review edit and finalize all draft memoranda reports proposed rules and ordinance changes and all official correspondence for the division and department.
- Receive and screen incoming written and electronic correspondence reports and other materials ensuring proper routing and timely follow-up.
- Answer phones greet visitors arrange meetings and coordinate schedules.
- Maintain and organize various electronic and paper files.
- Create and maintain a tracking system for revised drafts responses and other sensitive documents.
- Maintain up-to-date manuals on policies and procedures rules and regulations directives etc.
- Perform other related duties of the position.
Special Work Requirements:- Will serve as Disaster Response Worker during declared civil defense emergencies.
Additional Job Information
Applications must be submitted online by November 15 2025 11:59 p.m. Hawaii Standard Time (HST) to be accepted.
**Actual salary commensurate with applicable experience pending approval.**
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.Minimum Qualification Requirements
At the time of application you must be a citizen national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four years of secretarial stenographic or substantive clerical experience.
Key Competencies Needed:- Knowledge of and familiarity with office practices and procedures;
- Working knowledge and experience with computers and word processing other software applications;
- Working knowledge of filing methods and systems;
- Proper application of correct grammar spelling and word usage;
- Experience in the use of standard office equipment;
- Ability to type and input information accurately;
- Ability to summarize and brief materials;
- Ability to deal tactfully and effectively with employees and the public;
- Ability to work harmoniously with others.
LICENSE REQUIREMENT:
Possession of an appropriate valid drivers license as required.Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications your application will be further evaluated. Your score will be based on the quality and quantity of your education experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%
Key Skills
- Anti Money Laundering
- Marketing & Sales
- Gas Turbine
- CNC
- Jpa
