Word Processor

Miami, FL - USA

Monthly Salary: $ 70000 - 80000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Word Processor

Practice Area: All

Reports To: Office Manager

Location: Miami FL

Schedule: Monday Friday 9:00 a.m. to 6:00 p.m.

FLSA Status: Non-Exempt / Hourly

Benefits: PTO Holidays 401(k) matching Medical Dental Vision Supplemental Health Benefits Employee Assistance Program Flexible Spending Account Health Savings Account and Referral Program.

Purpose of the Position

The Word Processor will accurately prepare reports correspondence and other written materials using advanced word processing software and modern technology tools. This position is responsible for producing formatting and finalizing business-related documents from various sources and dictated material leveraging available technology to ensure efficiency quality and accuracy.

Responsibilities

Prepare and type various documents from written or dictated material utilizing technology tools to streamline workflows.
Proofread and correct drafts for grammar punctuation and spelling with support from available digital tools.
Create edit save and print documents using advanced formatting techniques.
Format text including font type bolding underlining and other styling elements.
Insert elements create and edit tables templates and automated document systems.
Leverage AI-powered tools and software enhancements to improve document quality and processing speed when available.
Stay current with emerging legal technology and document management systems.
Perform other related duties as assigned.
Create revise clean-up and format documents to Firm standards including preparing duplicating editing and creating new versions.
Prepare and edit forms or templates at an advanced level in Microsoft Word Excel PowerPoint and Adobe.
Insert links and graphics and convert documents from one application to another while ensuring consistent formatting and styles.
Use specialized features to create TOCs TOAs tables track changes mail merges labels and envelopes.
Work through complex legal document markups and interpret attorney instructions accurately.
Troubleshoot document issues and provide expert technical help to end users.
Restore repair and recover corrupted document files as necessary.
Draft letters prepare charts exhibits and other visual aids as needed.
Run redline comparisons and work with track changes for document version control.

Education Experience and Skills

High School diploma required; college coursework or certification preferred.
At least three years of experience as a word processor in a law firm (major law firm experience preferred).
Proficient with Microsoft Office Suite particularly Word Excel PowerPoint and Outlook.
Experience with document comparison tools (Litera/Workshare Compare redline/blackline) version control and PDF management.
Knowledge of legal terminology and familiarity with iManage LegalBar Best Authority pdfDocs DocuSign and Digital Dictaphone systems.
Comfortable learning and adapting to new technology platforms and AI-assisted tools.
Able to type accurately at least 50 WPM.
Excellent spelling grammar and punctuation skills.
Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Exceptional attention to detail and strong proofreading skills for legal documents.
Excellent organizational and follow-up skills.
Openness to technology-enhanced workflows and continuous learning.

Word ProcessorPractice Area: AllReports To: Office ManagerLocation: Miami FLSchedule: Monday Friday 9:00 a.m. to 6:00 p.m.FLSA Status: Non-Exempt / HourlyBenefits: PTO Holidays 401(k) matching Medical Dental Vision Supplemental Health Benefits Employee Assistance Program Flexible Spending Account H...