Administrative Assistant Public Behavioral Health

Working Title:Administrative AssistantPublic Behavioral Health

Classification Title:ASC I

Position Summary

The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office administrative clerical support for the Public Behavioral Health Training Program (PBH) students faculty and partners. The full range of work activities include processing mail maintaining files and records scheduling event planning and arranging appointments keeping records of meetings processing of documents and records gathering data preparing standard reports assist in monitoring grant budget preparation and dispersing stipend checks to student award recipients and interacting with and solving problems for work unit customers partners and staff.

The Public Behavioral Health (PBH) Training Program is a statewide initiative in California that prepares Master of Social Work (MSW) students to provide behavioral health care in public settings. The Public Behavioral Health MSW Training Program offers stipends to eligible MSW students who are selected to participate. The stipends are provided as financial support during the training year to assist students with their educational expenses.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range:$27.91 per hour

CSU Classification Salary Range:$23.35 per hour - $34.02 per hour

Salary Grade/Range:1

Recruitment Type:Temporary

Time Base:Hourly-Intermittent

Work Hours:15 hours per week M-F 8:00 am - 5:00 pm. Schedule to be determined.

Department Information

The School of Social Work strives to prepare ethical and competent social workers who can both lead and serve our richly diverse populations in the development and delivery of services that contribute to human well-being and social justice.

Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Additionally incumbents are expected to have a thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program technical/vocational program or their equivalents combined with several years of related office work experience.

RequiredQualifications

General Knowledge/Skills/Abilities:
1. Thorough knowledge of English grammar punctuation and spelling.
2. Thorough knowledge of office systems and ability to use a broader range of technology systems and packages. Must be proficient in MS Office Suite; Outlook Word strong skills with Excel and PowerPoint.
3. Ability to independently plan and organize multiple work unit priorities and projects and take related initiative.
4. Ability to independently apply and follow a wide variety of policies and procedures where specific guidelines may not exist.
5. General working knowledge of budget policies and procedures.
6. Ability to perform standard business math such as calculate ratios and percentages track financial data and make simple projections.
7. Ability to draft and compose correspondence and standard reports.
8. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
9. Attention to detail and organizational and problem-solving skills.
10. Ability to maintain confidentiality and identify sensitive information.
11. Experience performing clerical and/or administrative support duties in an office environment.
12. Ability to effectively prioritize and execute multiple time-sensitive tasks simultaneously.
13. Highly personable demeanor and ability to communicate clearly and effectively with others.
14. Eagerness to work both independently and as part of a small nimble diverse team.
15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty students staff and members of the community.
Conditions of Employment:
- Ability to pass a background check.

PreferredQualifications

Preferred: List any desirable qualifications beyond the Minimum Qualifications and those that are Required that would enhance an incumbents ability to perform the work of the position (e.g. additional years of experience advanced education certification and/or specialized training).
1. Experience with stipend-based educational grant awards.
2. Experience working with grant funders and grant recipients

About Sacramento State

Sacramento State is located in the heart of Californias capital city five miles from State Capitol. The lush 300-acre campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the Farm-to-Fork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI) Asian American and Native American Pacific Islander-Serving Institution (AANAPISI) and is recognized by the California Legislative Assembly as a Black-Serving Institution. The university enrolls around 31000 students from the Greater Sacramento Region throughout California across the nation and around the world. Our 1800 faculty and 1500 staff are committed to meeting our mission:

As Californias capital university we transform lives by preparing students to lead serve and succeed. Sacramento State will be a welcoming caring and inclusive leader in education innovation and engagement. As the regional hub of higher education Sacramento State is dedicated to learning and student success; teaching research scholarship and creative activity; justice diversity equity and inclusion; resource development and sustainability; dedicated community engagement and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code Sacramento State is committed to creating an inclusive environment where all faculty staff students and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities life experiences and perspectives that enrich our community teaching and learning.

To learn more about why you should join the Hornet Family please visit the Why Sac State page.

Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act the current Annual Security Report (ASR) is available for viewing at ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at .

Under the Clery Act this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023 per theCSU COVID-19 Vaccination Policy it is strongly recommended that all California State University Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications.

Out of State Employment

Sacramento State University as part of the CSU system is a State of California Employer. As such the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.