Executive Assistant to CEO and COO

Banyan Software provides the best permanent home for successful enterprise software companies their employees and customers. We are on a mission to acquire build and grow great enterprise software businesses all over the world that have dominant positions in niche vertical recent years Banyan was named the #1 fastest-growing private software company in the US on the Inc. 5000 and amongst the top 10 fastest-growing companies by the Deloitte Technology Fast 500. Founded in 2016 with a permanent capital base setup to preserve the legacy of founders Banyan focuses on a buy and hold for life strategy for growing software companies that serve specialized vertical markets.

The primary goal of the Executive Assistant is to manage day-to-day business activities andprovide high-level support to multiple Executive Leaders. This includes managingcalendars handling confidential information with discretion coordinating complex travelarrangements planning and facilitating meetings and executing special projects asassigned. The Executive Assistant must possess a strong understanding of the businessand the demands of different stakeholders serving as a trusted partner in providingproactive and seamless administrative support.

Key Duties and Responsibilities:

• Provide sophisticated and proactive calendar management by anticipating needs resolving conflicts and ensuring leaders time is prioritized for the most strategic matters. Prepare leaders in advance for all commitments build in flex time and ensure meetings begin and end on schedule.

• Plan and manage complex travel arrangements (air hotel ground transportation) prepare itineraries and proactively identify efficiencies to optimize travel schedules.

• Anticipate and plan for critical deadlines key deliverables and high-priority business milestones to ensure executives are consistently prepared.

• Coordinate logistics agendas materials and communications for Board of Directors meetings quarterly business meetings and leadership offsites in accordance with the companys annual business operating calendar.
• Track and follow up on action items to ensure continuity and accountability.

• Support the planning and execution of client-facing and corporate events ensuring a professional and high-quality experience that reflects the companys brand and culture.

• Collect prepare and organize information for use in discussions meetings and presentations. Draft edit and manage correspondence including confidential materials with the utmost discretion.

• Act as a professional liaison with clients vendors visitors and internal executives.
• Handle inquiries and issues with sound judgment escalating or redirecting as needed to the appropriate functional leaders.

• Ensure executives are consistently aware of upcoming priorities responsibilities and deadlines. Maintain an open door approach to support leader accessibility for direct reports and employees.

• Provide both routine and non-routine administrative support including meeting coordination conference planning general onsite office support and special projects as assigned. Continuously look for opportunities to improve processes and increase efficiency.

Desired Experience and Qualifications:

• 5 years of administrative experience supporting multiple senior executives in a fast-paced environment

• Advanced skills in Microsoft Office (Word PowerPoint Excel Outlook) with proven ability to create and refine executive-level presentations ensuring clarity professionalism and visual impact; skilled in building graphs tables and charts

• Experience managing complex calendars coordinating meetings and events preparing presentations and administering expense reports

• Strong written and interpersonal communication skills with excellent judgment discretion and diplomacy in all interactions

• Demonstrated ability to partner with clients Board members and executive leaders ensuring professionalism and trust in all engagements

• Exceptional organizational and prioritization skills; thrives under pressure while managing multiple tasks with accuracy and attention to detail

• Highly collaborative team player with strong relationship-building skills and a service-oriented mindset

• High degree of integrity accountability and intellectual honesty in all work
• Analytical and proactive problem solver with a passion for anticipating needs and streamlining workflows to make leaders more effective

The expected base salary for this position is: CAD $110000 - $125000 and includes annual bonus and equity (when applicable). Salary is based on a number of factors including market conditions location and may vary depending on job-related skills and experience.

Diversity Equity Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams associates our Operating Companies and the communities we serve. As a collective our goal is to impact lasting change through our actions. Together we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic including race color genetic information creed national origin religion sex affectional or sexual orientation gender identity or expression lawful alien status ancestry age marital status or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit qualifications experience ability and job performance.

Beware of Recruitment Scams

We have been made aware of individuals fraudulently posing as members of our Talent Acquisition team and extending fake job offers. These scams may involve requests for personal information or payment for equipment.

Protect yourself by following these steps:

• Verify that all communications from our recruiting team come from an @ email address.
• Remember employers will never request payment or banking information during the hiring process.
• If you receive a suspicious message do not respond instead forward it to and/or report it to the platform where you received it.

Your safety and security are important to us. Thank you for staying vigilant.