Executive Assistant
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Job Location:
Baltimore, MD - USA
Monthly Salary:
$ 70000 - 90000
Posted on:
09-11-2025
Vacancies:
1 Vacancy
Job Summary
Mindgrub Technologies is an award-winning agency whose mission is to drive efficiency growth and ROI through AI and digital innovation. We leverage a deep understanding of technology and growth strategy to deliver multi-channel solutions for enterprise clients with a strong focus on the energy and utilities sectors.
Position Overview
To serve as a proactive and resourceful Executive Assistant at Marks Inc. dedicated to efficiently managing complex scheduling facilitating seamless communication providing administrative support and assisting in project management across diverse ventures under the guidance of the CEO. The ideal candidate will demonstrate exceptional organizational skills a keen ability to prioritize tasks and adeptness in handling confidential information with discretion. By leveraging strong communication and coordination abilities the Executive Assistant will play a pivotal role in optimizing operational efficiency supporting strategic initiatives and contributing to the success of Marks Inc. and its affiliated entities.
Responsibilities
- Manage the CEOs inbox by reviewing prioritizing and responding to emails to ensure timely communication and alignment with organizational priorities.
- Efficiently manage professional and personal complex scheduling for CEO including agendas appointments correspondence travel arrangements client management and other company logistics across Marks Inc.
- Manages the CEOs daily agenda strategically prioritizing tasks based on urgency and efficiently delegates responsibilities to appropriate team members as necessary.
- Serve as a liaison between Marks Inc. and external stakeholders including board members investors partners clients employees vendors executives and regulatory agencies as directed by the CEO.
- Provide administrative assistance such as reviewing emails drafting memos preparing communications on the executives behalf and assisting in the creation of sales enablement materials such as presentations sales collateral and product documentation to support the sales teams efforts across Marks Inc. and affiliated companies or ventures.
- Assist in managing projects and initiatives across Marks Inc. and other ventures ensuring alignment with overarching goals and objectives.
- Coordinate with team members across different companies or ventures to streamline processes share resources and maximize efficiency.
- Managing information flow in a timely and accurate manner.
- Help the CEO stay organized across work and life managing personal schedules travel and occasional errands to keep things running smoothly.
- Assist with special projects events or initiatives as needed.
- Drive the CEO to meetings and events as needed and coordinate their travel and lodging
- Performs additional duties as assigned
- Maintain confidentiality and discretion when handling sensitive information related to Marks Inc. the CEO and affiliated companies or ventures.
- Adapt quickly to changing priorities and requirements demonstrating flexibility and resourcefulness in addressing new challenges and opportunities across Marks Inc. and the CEOs diverse portfolio.
Requirements
- Preferred location: candidates in Maryland
- Minimum of H.S. degree or equivalent
- Excellent verbal and written communications skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Basic knowledge and experience using common office tools
- Familiar with using google docs (need to add a few others) Calendar management
- Discretion and confidentiality
- Able to lift a minimum of 25 pounds
Compensation
- $70000 - $90000 USD
- Base compensation will be determined based on a variety of factors including skills education certifications geographic location and overall experience for the role
The Perks of Being a Full Time Mindgrubber
- Excellent benefits package that includes medical dental vision and 401(k)
- Employer-paid Short-Term Disability (STD)
- Paid Time Off available when you start
- Free access to Premium Calm app subscription
- Annual training budget dedicated to your professional development
- A variety of fun Mindgrub hosted events and Committees to join (e.g. Adventure Club Fun Committee DEI Committee Mindgrub Meet Ups and more!)
Inclusivity without exception At Mindgrub we value and encourage mutual respect and acceptance. We know we all have something to contribute. We work every day to ensure all are welcome and that we treat all people with fairness and dignity.
No phone calls or recruiters please.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Mindgrub builds better digital solutions that put people first. From mobile apps to custom software and AI, our human-centered approach creates powerful results that drive business growth. Let’s talk.
