Executive Administration
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Labour Supplier Management
Responsible for recruiting and managing outsourced labour staff and contractors to meet organizational manpower requirements.
Execute the companys manpower forecast plan and budget ensuring adequate coverage for absenteeism and turnover.
Conduct monthly compliance audits to ensure all contractors adhere to statutory obligations as per the countrys labour laws.
Maintain a healthy supplier base in collaboration with the Procurement function to ensure uninterrupted manpower supply across all sites.
Support the onboarding process by ensuring proper orientation for new outsourced employees through manpower supervisors.
Monitor grievance handling and ensure that monthly salary payments are carried out accurately and on time by outsourced management units.
Develop and implement a system to measure the performance productivity and efficiency of outsourced workers and establish a continuous improvement framework for all sites based on job roles.
Identify skill gaps through manpower supervisors and coordinate training sessions to address those gaps.
Conduct quarterly manpower supplier management meetings to discuss operational issues and areas for improvement.
Supplier Handling (Canteen Building Maintenance Service Pest Control Waste Disposal General purchasing and Maintenance)
Assess supplier capabilities to ensure alignment with company requirements prior to finalizing agreements.
Establish clear service-level expectations through a Service Instruction Charter.
Conduct periodic audits to evaluate service quality and ensure implementation of corrective and preventive actions (CAPA) where necessary.
Ensure all suppliers maintain agreed service standards and take necessary action to replace underperforming suppliers when required.
Qualification
Minimum of 2 years experience in Administration.
Successful completion of G.C.E. A/L and a Diploma in Administration or a related field.
Sound Knowledge in Labor Managements (Labor Laws).
Strong analytical and problem-solving skills.
A well-organized methodical and hardworking individual with excellent communication skills.
Ability to work under pressure and meet deadlines.
Proficiency in MS Office packages.
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Hayleys is the leading conglomerate in Sri Lanka with over 140 years of heritage and diversified subsidiaries in various businesses and investments in Sri Lanka.
