Resource & Development Administrative Specialist

Habitat For Humanity Of Lee And Hendry Counties

Job Location:

Fort Myers, FL - USA

Monthly Salary: Not Disclosed

Posted on: 08-11-2025

Vacancies: 1 Vacancy

Job Summary

Position Overview:

The Administrative Specialist provides vital support to Habitats Resource & Development department ensuring smooth daily operations across donor relations communications volunteer engagement and events. This position manages administrative systems organizes key processes and ensures accuracy in all documentation to maintain departmental efficiency.

Key Responsibilities:

Administrative Support

Handle incoming and outgoing communications including phone calls emails and mail.
Process invoices manage postage accounts and assist with credit card reconciliations.
Monitor office expenditures and assist in budget preparation.
Maintain organized digital and physical filing systems.
Prepare mail merges mailing labels and printed materials for events and campaigns.
Track office supplies and coordinate orders with vendors.
Capture meeting minutes manage calendars and assist with departmental projects.
Conduct research and compile data for various projects and reports.

Campaign & Program Support

Support donor development communications volunteer and event teams with administrative tasks.
Prepare documentation and organize submissions for the Community Contribution Tax Credit Program (CCTCP).
Assist with logistics for campaigns such as Women Build Annual Appeal and gated community fundraising initiatives.
Maintain tracking systems and ensure data accuracy across departmental platforms.

Event Support

Assist with printing materials organizing supplies and providing on-site event support.
Participate in dedications celebrations and other Habitat events as needed including some evenings and weekends.

Education & Experience:

High school diploma or equivalent required; associate or bachelors degree preferred.
Minimum two years of administrative or office support experience; nonprofit experience a plus.
Proficient in Microsoft Office (Word Excel Outlook PowerPoint).
Excellent attention to detail organization and time management.
Strong written and verbal communication skills.
Collaborative dependable and mission-driven.
Valid Florida drivers license and acceptable background check.

Competencies:

Attention to Detail: Produces accurate work follows procedures and double-checks data and documents.
Organization & Time Management: Prioritizes tasks effectively meets deadlines and keeps projects on track.
Communication: Demonstrates professionalism and clarity in written and verbal interactions.
Initiative: Takes proactive steps to solve problems and improve processes without being prompted.
Team Collaboration: Works cooperatively across departments supporting shared goals and objectives.
Adaptability: Remains flexible and composed in a fast-paced evolving environment.
Mission Alignment: Demonstrates commitment to Habitats values and the importance of the mission.

Physical Requirements Necessary to Perform this Job:

Regularly spend hours sitting and using office equipment and computers.
Occasionally spend hours standing.
Regularly speaks clearly so listeners can understand.
Frequently bend to file and maintain files.
Occasionally lift 5-20 pounds.

Work Environment and Conditions:

Ability to work both in the office and at various worksites; ability to work outside of normal working hours including events or weekends during peak season with advance notice.
Generally quiet office environment.

Other Duties

Please note this position description is designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the associate for this job. Duties responsibilities and activities may change at any time with or without notice.

Benefits:

Paid Time Off
401k with Employer Matching
Medical Insurance
Vision Insurance
Dental Insurance
Life Insurance
Disability Insurance

Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race color citizenship religion sex pregnancy marital status age national origin physical or mental disability sexual orientation genetic information veteran/reserve national guard status or any other status or characteristic protected by law.

Additionally Habitat is committed to providing reasonable accommodation to qualified applicants and employees with disabilities. If you need reasonable accommodation to participate in the hiring process or to perform the essential job functions please contact Deborah Boyer at .

Required Experience:

Position Overview:The Administrative Specialist provides vital support to Habitats Resource & Development department ensuring smooth daily operations across donor relations communications volunteer engagement and events. This position manages administrative systems organizes key processes and ensure...