ORGANISATION AND OUR MISSION

St Vincents Hospital Melbourne (SVHM) is a leading teaching research and tertiary health service which employs more than 7500 staff across 18 sites throughout Melbourne.

Part of Australias largest not-for-profit Catholic health and aged care network St Vincents Health Australia SVHM provides a diverse range of adult clinical services including acute medical and surgical services sub-acute care medical diagnostics rehabilitation allied health mental health palliative care correctional health and community residential care.

SVHMs mission is to provide high quality and efficient health services to the people of Victoria in accordance with the philosophy of St Vincents Health Australia. This mission is based on the values of compassion justice integrity and excellence.

POSITION DETAILS

Job Title:

Paralegal

Reports to:

Director Legal and Enterprise Risk / Corporate Services

Program:

Legal

Department:

Legal and Enterprise Risk

Industrial Agreement:

Health and Allied Services Managers & Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021- 2025 or its successor

3.LOCAL WORK ENVIRONMENT

The Paralegal role works as part of a small high performing Legal team responsible for the provision of expert legal advice including the delivery of a full range of legal services to all areas of SVHM. The Legal Team assists SVHM by identifying legal issues managing risk and providing practical assistance and advice in a timely and accurate manner. The role is three days a week and hybrid with two days in the office and one day working from home with flexibility to choose your working days.

PURPOSE

To provide ancillary legal support to the Legal team and Director Legal and Enterprise Risk / Corporate Services.

DUTIES

• Assist with the preparation negotiation review submission and execution of a range of commercial contracts including but not limited to property leases/ licences equipment supply and service agreements funding and research agreements collaboration agreements MOUs IT agreements and confidentiality agreements.
• Assist with the coordination and management of police & coronial medical negligence and public liability matters.
• Draft medico-legal documents including claim forms notifications legal statements and briefs to counsel.
• Liaise with Executives and external parties to progress projects and arrange approval of documents.
• Undertake legal research on medico-legal corporate/commercial legal matters and legislative/regulatory changes.
• Assist with the ongoing management of projects developments tender submissions and administration of policy related inquiries.
• Assist with providing insurance related advice and lodging insurance claims with support from SVHMs insurer.
• Undertake land-title searches obtain ASIC extracts and conduct other due diligence searches as required.
• Monitor and support the management of shared Legal team inboxes and voicemail.
• Maintain an effective and secure filing system (electronic and hard copy) contract management system and manage the archiving and retrieval of legal files as required.

6.INCUMBENT OBLIGATIONS

General

• Perform the duties of the position to the best of their ability and to a standard acceptable to SVHM.
• Comply with all SVHM policies procedures by laws and directions.
• Comply with all SVHM requirements policies procedures and directions.
• Treat others with respect and always behave professionally and in accordance with the SVHM Code of Conduct.
• Only access confidential information held by SVHM when this is necessary for business purposes maintaining the confidentiality of that information once accessed.
• Participate in the annual SVHM performance review process.
• Display adaptability and flexibility to meet the changing operational needs of the business.
• Comply with applicable Enterprise Bargaining Agreement provisions.
• Display a willingness to develop self and seek to improve performance.
• Maintain skills and knowledge necessary to safely and skilfully undertake duties.

• Take personal responsibility for the quality and safety of work performed.
• Recognise the relationship between clinical and non-clinical functions in the achievement of optimal safety and quality care.
• Take all necessary care and precautions in the performance of duties.
• Participate in risk management and continuous quality improvement activities as part of day-to- day work.

Health and Safety

• Attend general hospital orientation within 3 months of commencement.
• Protect the health and safety of self and others complying with all health and safety related policies procedures and directions.
• Report incidents and accidents and collaborate with management to resolve safety issues.
• Complete required Health & Safety Fire and Emergency Training annually.
• Complete required Workplace Culture and Equity Training annually.
• Hold mandatory vaccinations appropriate to on site work.

• Understanding of confidentiality and privacy obligations in a commercial environment.
• Intermediate computer skills in Word Excel and PowerPoint.
• High standard of problem solving skills.
• High level of accuracy and attention to detail in all aspects of work.
• Flexibility and ability to work to deadlines.
• Commitment to the Values of the Sisters of Charity.

1.1ESSENTIAL REGISTRATION LICENSE OR QUALIFICATION REQUIREMENTS

• Studying for or have completed a qualification in Law.

1.2OTHER NON ESSENTIAL REQUIREMENTS

• Experience in a legal office or legal environment is strongly preferred.

IMMUNISATIONS

SVHM Employee Health Screening and Immunisation Policy outlines the requirements for staff working in SVHM facilities.