Medical Administration Officer
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Job Location:
Monthly Salary:
Posted on:
08-11-2025
Vacancies:
1 Vacancy
Job Summary
Job Description:
Role title: Medical Administration Officer
Role type: Permanent Full-Time
Role grade: Administration Officer Level 5 Year 1-2
Department and location:Medicine Stream and Heart & Lung Stream St Vincents Hospital Darlinghurst
Salary: $76125.73-$77852.27 super salary packaging
Better and fairer care. Always.
We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.
About the role
MultiStream Impact: Provide essential administrative support across both the Medicine and Heart & Lung management teams helping them stay on track and achieve their goals.
Varied Responsibilities: From diary management and agenda preparation to filing scanning and minute-taking this role will keep you engaged with diverse tasks every day.
Problem Solver: With a proactive approach youll anticipate issues escalate concerns and ensure smooth efficient operations for both streams.
Organizational Pro: Youll be a key player in maintaining the day-to-day flow of both teams managing multiple priorities and tasks with ease and precision.
Collaborative Work Environment: Work closely with both management teams contributing to the success of high-priority projects and ensuring smooth communication across streams.
About you
Health Services Expertise: Relevant qualifications or experience in Health Service Management or Administration with a solid understanding of medical administration tasks.
Experience in Fast-Paced Environments: Proven ability to thrive in a busy medical administration team supporting managers with day-to-day operations and workload management.
Proactive & Organized: Skilled at managing your own workload staying ahead of tasks and assisting teammates as needed to ensure efficiency.
Strong Communication: Excellent communicator capable of coordinating effectively within a team and ensuring smooth workflow across departments.
Attention to Detail: Exceptional accuracy in managing administrative duties ensuring all tasks are completed with precision and care.
Why work at St Vincents
Join us on our mission to provide care to all including the most at-risk people in our community
Discounted access to many gyms for you and your family with Fitness Passport
Access to discounted private health insurance with Medibank
Access to a government salary sacrifice program. Make a proportion of your salary tax-free
Committed to financial support for educational development scholarship programs paid study leave
About the hospital
In this role you will be based at St Vincents hospital Darlinghurst.
A busy inner-city hospital in a beautiful location
Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches
A place of expert clinical care for at-risk people
Closely partnered with universities & affiliated research institutes many of which are located on-campus
Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health
Sponsorship / work rights for Australia
Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
How to apply
The closing date for applications is 21November 2025
Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the requirements listed in the About You section here.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully this role is not open to recruitment agencies.
Reconciliation Action Plan:
At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information visit https:// or get in contact at
View Reconciliation Action Plan
Code of Conduct:
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
