Administrator, Policy & Advocacy (S2)

Save the Children

For over 100 years Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment protected from harm. We work in some of the worlds hardest-to-reach places over 100 countries including the U.S. No matter what your role is when you join Save the Children youre creating positive irreversible change for children and the future we all share.

Summary

The Administrator for the Policy & Advocacy division will offer integral support for Save the Children U.S.s advocacy efforts on behalf of vulnerable children. Reporting to the Chief of Staff for the Policy & Advocacy division the Administrator will provide high-level scheduling support to the Chief Policy Officer and be responsible for supporting the daily operations of the division: coordinating meetings maintaining shared resources and completing tasks and projects as assigned.

The Administrator must be collaborative and enjoy working in an environment that is mission- and results-driven. The ideal individual will possess good judgment strong communication and organizational skills and the ability to balance multiple competing priorities. The Administrator is entrusted with high-level confidential information and is required to maintain the highest standard of professional discretion in addition to demonstrating Save the Childrens core values of Accountability Ambition Collaboration Creativity and Integrity.

What Youll Be Doing (Essential Duties)

*Not inclusive of all role responsibilities. May be subject to change.

Scheduling and Administrative Support for Chief Policy Officer (25%)

• Schedule meetings and proactively manage scheduling conflicts.
• Track meeting requests and invites.
• Arrange travel and accommodation.
• Prepare briefing materials for travel meetings and events.
• Draft correspondence.
• Submit invoices and complete expense reports for reimbursement.

Support Senior Management Operations (25%)

• Provide administrative support to managers as needed including preparing expense reports and booking travel and accommodation.
• Help facilitate the hiring onboarding and offboarding of staff and interns.
• Support the planning an execution of retreats team-building activities and trainings.

Support Division Operations (50%)

• Meeting and Events:
  • Coordinate the divisions weekly team meetings: schedule meetings compile agendas track action items and offer technical support as needed.
  • Provide administrative and staffing support for external events.
  • Support the coordination of executive meetings and engagements with U.S. government stakeholders.
• Administrative Support:
  • Collaborate with staff to ensure efficiency and consistency with shared administrative and operational processes.
  • Track and notify staff of department updates organization-wide deadlines and filing deadlines for legal compliance.
  • Complete tasks and projects as assigned.
• Knowledge Management:
  • Facilitate information sharing resource development and documentation of progress towards the divisions strategic objectives.
  • Maintain email distribution lists personnel records and staff organizational charts ensuring all are up to date.
  • Manage subscriptions and memberships ensuring all team members have access to and awareness of the resources available to them as well as sufficient training to use them effectively.

Expectations

• Serves as a helpful resource for colleagues.
• Seeks out new perspectives knowledge and best practices to improve performance.
• Proactively offers solutions to problems.
• Maintains engaged presence in the office team meetings and at events.

Required Qualifications

• Minimum of a High School Diploma or equivalent plus at least 1 year of relevant experience or education.
• Professional proficiency in MS Office suite.
• Professional proficiency in spoken and written English.
• Highly organized motivated and detail oriented.
• Communicates with clarity precision and compassion.
• Demonstrated ability to think critically creatively solve problems and collaborate effectively with individuals and teams both internally and externally.

Preferred Qualifications

• Belief in Save the Childrens mission.
• Strong interest in government and/or policy advocacy.
• Excellent writing skills.
• Demonstrated success providing excellent customer service.
• Undergraduate degree in Political Science International Relations or Public Policy.

Compensation

Save the Children is offering the following salary ranges for this position dependent on candidate location:

• Geo 1 - NY Metro DC and other locations with labor costs significantly above national average: Target hourly pay for this position is $24.31 $27.18â

• Geo 2 - Locations around the US National Labor Cost Average: Target hourly pay for this position is $21.66 - $24.21

• Geo 3 - Locations significantly below the US National Labor Cost Average: Target hourly pay for this position is $19.41 $21.69â

The salary ranges listed above are for US based candidates. For candidateslocatedoutside of the US salary ranges will be based on the salary scales of the local employer of base salary may vary based on but not limited to relevant experience base salary of internal peers business sector and geographic location(more information on job structure is availablehere).

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off:Flexible schedules generous PTO 11paid holidaysplus 2 floating holidaysand hybrid working opportunities

• Health:Competitive health care dental and vision coverage for you and your family

• Family:A variety of paid leaves: caregiver parental/adoption critical childillnessand fertility benefits

• Employee Rewards Program:Annual merit increases and/oradditionalincentives for eligible employees

• Retirement:A retirement savings plan with employer contributions (after one year)

• Wellness:15 safety and wellness days annually (if hired on or after July 1 safety and wellness days prorated to 8 days) mental health benefits and support through Calm and company-hosted events

• Employee Assistance Program:free and confidentialassessments short-term counseling referrals and follow-up services

• Learning & Growth:Access to internal and external learning & development opportunities and mentorships

Clickhereto learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees ensuring all are given trainingsupportand information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty both agency and individual is toseekandmaintainsafe working conditions for all.

If yourequiredisabilityassistancewiththe application or recruitment process pleasesubmita requestto.

Required Experience:

Unclear Seniority