Administrative Business Partner

The Opportunity:

We at Flywire are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen impeccable project management skills and keen attention to detail.

• Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings resolve conflicts and stay several steps ahead to maintain efficiency
• Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
• Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed. 
• Day-to-day administration and coordination of all areas of Executive support including but not limited to expense submission and approval team dinners and celebrations etc.
• Act as point person for your Executives visitors coordinating schedules conference room availability virtual conferencing meals etc
• Supporting Executive events/offsites and Board logistics (when applicable)
• Researching and compiling information and agendas as necessary to ensure Executives accuracy and preparedness for internal and external meetings
• Drafting proofreading and wordsmithing communications and presentations as assigned
• Organizing and attending staff and department meetings as requested; taking minutes following up on action items and sharing information with multiple audiences
• True team mentality working closely with the other ABPs showing a high level of communication and collaboration both virtually and in-person 
   

Qualifications :

Heres What Were Looking For:  

• Bachelors Degree or applicable professional experience/training 
• 5 years of administrative experience in a fast paced industry
• In office 3 days per week to overlap with Executive presence
• Experience working with Executives with international teams
• Meticulous attention to detail and strong planning and decision making capabilities
• Calm under pressure and able to multitask and pivot as necessary
• Flexible and able to handle ad hoc issues that may arise outside of core business hours
• Creative approachable energetic can-do attitude with ability to change direction in a dynamic environment
• Unwavering confidentiality with sensitive personal and corporate information
• Excellent written verbal and presentation skills
• Advanced proficiency in Google Enterprise Suite tools Zoom Slack Concur
• Proven track record of exceptional calendar management and prioritization
• Excellent written and verbal communication skills with a high degree of professionalism when working with internal and external stakeholders
• Experience in project management and cross-functional coordination
   

Additional Information :

What We Offer:

• Competitive compensation including Restricted Stock Units 
• Employee Stock Purchase Plan (ESPP)
• Flying Start - Our immersive Global Induction Program 
• Work with brilliant people that will keep you on your toes learn more about their journeys by checking out #InsideFlywire on social media
• Dynamic & Global Team (we have been collaborating virtually for years!)
• Wellbeing Programs (Mental Health Wellness) with Global FlyMates 
• Be a meaningful part in our success - every FlyMate makes an impact
• Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
• Great Talent & Development Programs

Submit today and get started!

We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager Peers on the team the VP of the department and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your go-to person for any questions.

The US base salary range for this full-time position is $82000 - $120000 plus restricted stock units and benefits. Our salary ranges are determined by role position level and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range individual pay is determined by work location and several other factors including job-related skills experience relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.

Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices and diversity and inclusion at the core of our people agenda we believe our FlyMates are our greatest asset and were excited to watch our unique culture evolve with each new hire.

Flywire is an equal opportunity employer.

#LI-Hybrid

Remote Work :

No

Employment Type :

Full-time